$31.25/hour | Account Executive | Kihei, HI

Employers Options; Kihei (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Employers Options in Kihei, HI is seeking an Account Executive to join a growing team. The role reports to Boards of Directors, owners, and on-site staff, coordinating meetings, budgeting, and vendor management.

The position requires a high school diploma (college degree preferred) and CMCA certification within 12 months. 8–5 schedule, Maui location, on-site work, with a fixed pay rate of $31.25/hour.

Qualifications

• Valid driver’s license and reliable transportation.
• CMCA certification within 12 months of hire; AMS/PCAM encouraged.
• Experience with budgets, reserve planning, capital improvement projects, and financial reporting.
• Proficiency with Microsoft 365, property management software, and electronic voting platforms.
• Strong written and verbal communication; organizational skills.

Responsibilities

• Serve as the primary contact and trusted advisor to Boards of Directors, owners, legal counsel, vendors, insurance representatives, accountants, and on-site staff.
• Prepare Board meeting agendas, management reports, and follow-up action items, and attend and facilitate Board, Annual, and special meetings.
• Coordinate annual owners' meetings and elections using electronic voting platforms such as Election Buddy.
• Manage annual operating budgets and reserve funding plans in partnership with the accountant, reserve specialist, and Board.
• Review monthly financial statements, analyze budget variances, and provide recommendations to the Board.
• Monitor delinquencies and collections, including 30- and 60-day notices and coordination with legal counsel.
• Conduct regular site visits and provide written reports and recommendations.
• Coordinate maintenance contracts, capital improvement projects, reserve projects, and emergency repairs.
• Develop bid specifications, evaluate vendor proposals, and review vendor insurance and contracts.
• Coordinate with insurance brokers on renewals and claims, and with legal counsel on enforcement, disputes, and collections.
• Maintain accurate, confidential Association records, including minutes, resolutions, contracts, and financial documentation.

Skills

Communication skills

Organizational skills

Verbal communication

Education

High school diploma or equivalent

CMCA certification

Tools

Microsoft 365 Suite

Property management software

Electronic voting platforms

Job description

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Position: Account Executive

Location: Kihei, HI

Pay: This position has a fixed rate of $31.25/hour

Experience: 3+ years of community association, condominium, HOA, or property management experience preferred.

Education: High school diploma or equivalent required; college degree or equivalent combination of education and community association/property management experience preferred.

Type: Full-time; Contract

Schedule: Monday - Friday, 8:00am to 5:00pm

Employers Options is seeking an Account Executive to join a growing and dynamic team!

Job Description

• Serve as the primary contact and trusted advisor to Boards of Directors, owners, legal counsel, vendors, insurance representatives, accountants, and on-site staff.
• Prepare Board meeting agendas, management reports, and follow-up action items, and attend and facilitate Board, Annual, and special meetings.
• Coordinate annual owners' meetings and elections using electronic voting platforms such as Election Buddy.
• Manage annual operating budgets and reserve funding plans in partnership with the accountant, reserve specialist, and Board.
• Review monthly financial statements, analyze budget variances, and provide recommendations to the Board.
• Monitor delinquencies and collections, including 30- and 60-day notices and coordination with legal counsel.
• Conduct regular site visits and provide written reports and recommendations.
• Coordinate maintenance contracts, capital improvement projects, reserve projects, and emergency repairs.
• Develop bid specifications, evaluate vendor proposals, and review vendor insurance and contracts.
• Coordinate with insurance brokers on renewals and claims, and with legal counsel on enforcement, disputes, and collections.
• Maintain accurate, confidential Association records, including minutes, resolutions, contracts, and financial documentation.

Position Requirements

• Valid driver's license and reliable transportation.
• Experience working with Boards of Directors, legal counsel, insurance representatives, and vendors preferred.
• Experience with budgets, reserve planning, capital improvement projects, and financial reporting preferred.
• CMCA certification required within 12 months of hire if not already obtained; AMS and PCAM encouraged.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams), property management software, and electronic voting platforms.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple associations, deadlines, and competing priorities.

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and ... #EOPRO