Historic Facilities & Projects Coordinator

Henry Morrison Flagler Museum; Florida; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The Henry Morrison Flagler Museum seeks a Project Coordinator to assist the Director of Facilities with administration, organization, and project documentation for preservation and capital projects. You will oversee schedules, budgets, contractors, permits, and stakeholder communications to keep work safe, efficient, and compliant.

Responsibilities include maintaining records, coordinating with curatorial staff, and supporting long-term facility planning to present a well-kept historic house

Qualifications

• Experience providing administrative and organizational support on construction projects.
• Proficiency with Microsoft Office, Excel, Acrobat, and file management applications.
• Excellent written communication and proofreading skills.
• Strong attention to detail and ability to organize complex information.
• Ability to manage competing priorities with limited supervision.
• Experience in museums, historic preservation, architecture, or related field preferred.
• Desirable: organizing project photographs, drawings, or archival records.

Responsibilities

• Manage the Director’s email, schedule, documents, deadlines, and follow-up.
• Draft, edit, and format letters, reports, and meeting materials.
• Maintain organized department files and project records.
• Coordinate contractors, vendors, utilities, and internal stakeholders.
• Ensure compliance with plans, permits, building codes, and safety practices.
• Organize project photographs and archival materials for preservation planning.

Skills

Administrative support

Construction administration

MS Office

Excel

Proofreading

Communication

File management

Records organization

Prioritization

Discretion

Tools

Microsoft Office

Acrobat

Shared file management apps

Project documentation tools

Job description

The Henry Morrison Flagler Museum seeks a Project Coordinator to assist the Director of Facilities with administration, organization, and project documentation for preservation and capital projects. You will oversee schedules, budgets, contractors, permits, and stakeholder communications to keep work safe, efficient, and compliant.

Responsibilities include maintaining records, coordinating with curatorial staff, and supporting long-term facility planning to present a well-kept historic house