Associate Director of Facilities and Exhibits

Dr Pepper Museum; Waco (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A cultural institution in Waco, Texas is seeking a Senior Manager, Facilities and Exhibits responsible for oversight and maintenance of the museum’s spaces and exhibitions. The role includes managing daily operations, leading a team, and executing projects while ensuring compliance with regulations. Ideal candidates will have extensive experience in facility management and a strong commitment to safety and sustainability.

Qualifications

• Minimum of seven years of progressive experience in facility/exhibit management.
• Experience in a historic property, museum, or cultural institution preferred.
• Strong knowledge of building systems and construction processes.

Responsibilities

• Oversee daily operations and maintenance of museum buildings.
• Manage exhibit fabrication, installation, and maintenance.
• Plan and execute capital improvement and renovation projects.

Skills

Team management

Project management

Communication skills

Problem-solving

Bilingual proficiency (Spanish/English)

Education

BS or AAS degree in Facilities Management or related field

Tools

CMMS

Microsoft Office Suite

Facility management software

Job description

Title: Senior Manager, Facilities and Exhibits

Department: Facilities

Reports To: Associate Director

FLSA Status: Exempt

Position Summary

The Senior Manager, Facilities and Exhibits is a hands‑on leader responsible for the strategic oversight, preservation, maintenance, and security of the museum’s physical spaces and exhibition experiences. This role oversees all aspects of facility maintenance, restoration, and construction, while also guiding the fabrication, installation, and upkeep of exhibits. The position resolves matters on behalf of senior management and has the authority to make decisions without the direction from the supervisor.

Key Responsibilities

Facilities Management

·Oversee daily operations, maintenance, and long‑term planning for all museum buildings, grounds, vehicles, and infrastructure.

·Implement processes to track building systems maintenance and repair, ensuring timely response and documentation.

·Lead a team of janitorial and maintenance staff and contractors, ensuring high standards of safety, cleanliness, and functionality.

·Plan and execute facilities‑related projects, including renovations, repairs, and new construction, using project management best practices and collaborating across departments to align timelines, resources, and visitor impact.

·Ensure compliance with all local, state, and federal regulations, including ADA, State Historic Preservation Office (SHPO), OSHA, and fire safety codes.

·Coordinate emergency preparedness, building security, and risk management protocols.

Exhibit Development & Maintenance

·Collaborate with exhibit team to fabricate, install, and maintain permanent and temporary exhibitions.

·Manage exhibit fabrication, lighting, AV integration, and interactive components, ensuring accessibility and durability.

·Oversee exhibit maintenance schedules, repairs, and updates to ensure optimal visitor experience.

Strategic Leadership

·Contribute to institutional planning and cross‑departmental initiatives that enhance historic preservation, visitor experience, and operational efficiency.

·Champion sustainability, accessibility, and inclusion in all facilities and exhibit projects.

• Develop and implement policies and procedures that support long‑term stewardship of museum assets.

·Stay informed about advancements in facility management, technology, and preservation practices. Participate in ongoing training and skill‑building relevant to role and department goals.

Project & Budget Management

·Plan and execute capital improvement, preservation, and renovation projects and new construction, from concept through completion.

·Prepare annual facility budgets, forecasts, and cost‑control strategies.

·Negotiate vendor contracts and monitor service quality.

·Other duties as assigned.

Qualifications

·BS or AAS degree in Facilities Management, Construction Science, Construction Management or related field desired and a minimum of seven years of progressive experience in facility/exhibit management. Commensurate experience without a degree considered. Preference given to experience in a historic property, museum, or cultural institution.

·Proficiency in CMMS, Microsoft Office Suite, and facility management software.

• Demonstrated experience managing teams, budgets, and multiple complex projects.

·Strong knowledge of building systems, construction processes, materials, and exhibit fabrication techniques.

·Commitment to safety, cleanliness, accessibility, sustainability, and inclusive design.

·Excellent communication, organizational, and problem‑solving skills.

·Bilingual proficiency (Spanish/English) is a plus.