Project Coordinator - Museum & Cultural Heritage Programs

ServCorp (SCx); Oregon; Hybrid; USD 30,000 - 47,000; Part time

Job summary

ServCorp is seeking a Part-Time Project Coordinator to provide administrative and project management support for a multi-year artifact conservation initiative across Presidential Libraries and Museums. This role suits an experienced professional in museums, archives, libraries, or related cultural heritage programs.

You will track schedules, prepare reports, coordinate meetings, and assist with statements of work and proposals, while developing templates and tracking tools for transparent

Qualifications

• At least 10 years of professional experience in cultural sector (museums, libraries, archives, or similar).
• College degree in humanities or equivalent experience.
• Experience coordinating projects, organizing schedules, and tracking multiple priorities.
• Strong written and verbal communication skills.
• Experience preparing reports, presentations, project documentation, and professional correspondence.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work independently in a remote environment.

Responsibilities

• Track project schedules, milestones, deliverables, and overall progress.
• Maintain organized project documentation and develop tracking tools and reporting templates.
• Coordinate meetings, maintain calendars, and communicate with stakeholders.
• Assist with statements of work and review proposals for completeness.
• Prepare narrative reports, budget summaries, and progress updates.
• Develop presentations and supporting project materials.
• Coordinate logistics for conservation forums and professional meetings.
• Assist with outreach communications and project-related correspondence.
• Monitor project activities and follow up with contacts.
• Support preparation and organization of project records and deliverables.

Skills

Project coordination

Communication

Documentation management

Microsoft Office

Remote work

Independent work

Education

College degree in humanities

Equivalent relevant experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Position Overview

The Part-Time Project Coordinator will provide administrative and project management support for a multi-year artifact conservation initiative involving Presidential Libraries and Museums. This position is ideal for an experienced professional with a background in museums, archives, libraries, conservation programs, or other cultural heritage organizations.

Key Responsibilities

• Track project schedules, milestones, deliverables, and overall progress.
• Maintain organized project documentation and develop tracking tools and reporting templates.
• Coordinate meetings, maintain calendars, and communicate with project stakeholders.
• Assist with preparing statements of work and reviewing incoming proposals for completeness.
• Prepare narrative reports, budget summaries, and project progress updates.
• Develop presentations and supporting project materials.
• Coordinate logistics and scheduling for conservation forums and professional meetings.
• Assist with outreach communications and project-related correspondence.
• Monitor individual project activities and follow up with designated points of contact.
• Support the preparation and organization of project records and deliverables.

Minimum Qualifications

• At least 10 years of professional experience in the cultural sector, such as museums, libraries, archives, or comparable cultural heritage organizations.
• A college degree in a humanities-related discipline or equivalent relevant experience.
• Demonstrated experience coordinating projects, organizing schedules, and tracking multiple priorities.
• Strong written and verbal communication skills.
• Experience preparing reports, presentations, project documentation, and professional correspondence.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to work independently in a remote environment.

Preferred Qualifications

• Experience supporting museum, archival, preservation, or conservation initiatives.
• Familiarity with project budgets, statements of work, and vendor coordination.
• Experience coordinating projects involving multiple locations and stakeholders.
• Experience organizing professional meetings, conferences, or forums.

Important Employment Information

This opportunity is contingent upon contract award and successful verification of the candidate's qualifications. ServCorp is an Equal Opportunity Employer.