HIPAA-Savvy Administrative Assistant II – Wellness Center

University of Nevada, Las Vegas; United States; On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition discounts

Wellness programs

Career advancement

Employee discounts

Job summary

University of Nevada, Las Vegas seeks a full-time Administrative Assistant II for Student Counseling & Psychological Services (CAPS). The role supports a dynamic, integrated Student Wellness unit and requires rotating 8-hour shifts on-site, with a background screening requirement.

Responsibilities include appointment scheduling, data entry in the EHR, front desk duties, client guidance in the Wellness Portal, and collaboration with staff to ensure smooth clinic operations and compliance with

Qualifications

• High school diploma or equivalent with 2+ years clerical/administrative experience; or 1 year as Administrative Assistant I in Nevada state service; or an equivalent combination of education/experience.

Responsibilities

• Accurately schedule, reschedule, cancel, and confirm appointments
• Enter and update client data into the EHR
• Verify, obtain, and maintain client demographics
• Perform check-in and check-out procedures
• Assist and guide clients in the UNLV Wellness Portal
• Perform clinic opening and closing procedures
• Check student eligibility and inform them of the semester Student Health fee
• Greet clients, vendors and visitors at the CAPS clinic
• Work with other administrative staff and clinicians
• Provide general information about the Student Wellness Center and services
• Manage entry flow into clinical areas
• Answer phones, emails, and messages; respond to inquiries
• Maintain lobby/front desk appearance and organization
• Create work orders for issues/safety concerns
• Purchase supplies and coordinate deliveries
• Prepare swag and outreach materials
• Prioritize multiple tasks; adjust schedule as needed
• Use the EHR system effectively and in compliance with policies
• Participate in infection control assessments and safety drills

Education

High school diploma or equivalent; 2+ years clerical/administrative support experience

Job description

University of Nevada, Las Vegas seeks a full-time Administrative Assistant II for Student Counseling & Psychological Services (CAPS). The role supports a dynamic, integrated Student Wellness unit and requires rotating 8-hour shifts on-site, with a background screening requirement.

Responsibilities include appointment scheduling, data entry in the EHR, front desk duties, client guidance in the Wellness Portal, and collaboration with staff to ensure smooth clinic operations and compliance with