HIPAA-Compliant Medical Records Specialist

Spire Orthopedic Partners; Manhasset (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Spire Orthopedic Partners is seeking a Medical Record Specialist to organize, manage, and maintain patient health records across our practices, ensuring accuracy, accessibility, and regulatory compliance. The role supports secure handling of confidential information and coordination with clinicians and staff within a growing MSO network.

You will handle requests for records, verify authorizations, assist with audits, and contribute to data quality efforts while maintaining high service standards

Qualifications

• Experience with medical records and HIPAA compliance.
• Proficient in medical records systems and data quality checks.
• Strong verbal and written communication and customer service skills.

Responsibilities

• Collect, process, and maintain patient medical records and documentation.
• Ensure records are complete, accurate, and comply with legal and regulatory requirements.
• Respond to requests for medical records from patients, providers, attorneys and insurers with proper authorization.
• Monitor ROI requests with third-party vendor and ensure timely release of information.
• Assist with audits and coding reviews and data quality checks.
• Distribute and collect mail and faxes; merge and archive electronic charts.

Skills

Medical records systems

Communication

Customer service

Education

High school diploma or equivalent

Job description

Spire Orthopedic Partners is seeking a Medical Record Specialist to organize, manage, and maintain patient health records across our practices, ensuring accuracy, accessibility, and regulatory compliance. The role supports secure handling of confidential information and coordination with clinicians and staff within a growing MSO network.

You will handle requests for records, verify authorizations, assist with audits, and contribute to data quality efforts while maintaining high service standards