HIM Records Specialist I — Detail‑Oriented & Fast‑Paced

Advocate Health; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Advocate Health is seeking a records specialist to accurately upload and index outside records into the EHR, creating or selecting patient and encounter records and assigning proper document types. You will route to clinicians per HIM procedures and ensure data quality and PHI security in a fast-paced healthcare setting.

You will work with Epic, OnBase, Solarity, and Microsoft Office to support clinicians with record completion while maintaining accuracy and productivity standards.

Qualifications

• High school diploma or equivalent is required.

Responsibilities

• Accurately upload/index outside records into the EHR using applicable software and route documentation to clinicians.
• Create/select appropriate patient, encounter, and/or order records while assigning correct document type and description when indexing into the EHR.
• Incorporate internal and external clinical documentation via queues, rounding or eDelivery according to HIM procedures while meeting quality benchmarks.
• Identify documentation needs based on service areas and level of service provided.
• Identify and resolve missing documentation and signatures, and log deficiencies in chart management per regulations.
• Collaborate with data integrity and other teams to communicate documentation errors for correction and privacy investigations.
• Ensure scanned documents are clear and readable and serve as the primary contact for record completion support.

Skills

Attention to detail

High-speed keyboarding

PHI/HIPAA knowledge

Interpersonal communication

Independent decision making

Team collaboration

Adaptability

Learning from feedback

Strong communication

Education

High School Diploma or equivalent

Tools

Epic

OnBase

Solitary

Microsoft Office

Legacy archives

Teams (video/chat)

Job description

Advocate Health is seeking a records specialist to accurately upload and index outside records into the EHR, creating or selecting patient and encounter records and assigning proper document types. You will route to clinicians per HIM procedures and ensure data quality and PHI security in a fast-paced healthcare setting.

You will work with Epic, OnBase, Solarity, and Microsoft Office to support clinicians with record completion while maintaining accuracy and productivity standards.