Highway Contract Records Administrator

WSB and Associates; Melissa (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Tuition reimbursement

Job summary

WSB and Associates is seeking a Record Keeper/Contract Admin to review, audit, and maintain highway construction project records in a fast-paced environment. The role supports project managers by preparing estimates, verifying work, and managing contract modifications.

The ideal candidate has a minimum of 5 years of TxDOT records-keeping experience, with strong skills in Microsoft Office, SiteManager, and related tools. On-site work and travel may be required; a valid license is essential.

Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Minimum of 5 years of TxDOT records-keeping experience.
• Experience in highway construction inspection or supporting architects/engineers preferred.
• Valid driver’s license with clean driving record and ability to operate a motor vehicle.
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive).
• Knowledge of SiteManager, Synchro, PowerPoint, Adobe Acrobat, and BlueBeam Revu preferred.

Responsibilities

• Review, audit, and maintain highway construction project records, including pay quantities, material testing reports, federal compliance items, and client-specific documentation.
• Develop, review, and modify contract documents to reflect changes to original agreements.
• Monitor records for compliance with state and federal laws and regulations.
• Prepare monthly estimates for contractors and verify measurement and payment of completed work.
• Audit records for compliance with federal and state requirements.
• Provide final construction records and as-built drawings.
• Maintain effective communication with contractors and project managers to resolve conflicts and ensure timely completion of tasks.
• Perform other duties as assigned.
• May remain in stationary position for extended periods.

Skills

Record keeping

Microsoft Office

Attention to detail

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

SiteManager

Synchro

PowerPoint

Adobe Acrobat

BlueBeam Revu

SharePoint

OneDrive

Job description

WSB and Associates is seeking a Record Keeper/Contract Admin to review, audit, and maintain highway construction project records in a fast-paced environment. The role supports project managers by preparing estimates, verifying work, and managing contract modifications.

The ideal candidate has a minimum of 5 years of TxDOT records-keeping experience, with strong skills in Microsoft Office, SiteManager, and related tools. On-site work and travel may be required; a valid license is essential.