Records Keeper

HDR, Inc.; El Paso (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

HDR, Inc. is seeking a detail-oriented Record Keeper to support construction administration, document management, and project reporting in a fast-paced environment. You will coordinate change orders, RFIs, submittals and maintain client and contractor records with accuracy.

Responsibilities include assisting in payroll-related verifications, preparing estimates, and providing front-desk support as needed at a Monday–Friday site office in El Paso.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation and proofreading.
• Ability to handle confidential information and manage multiple tasks.
• Proficiency with MS Office including Word and Outlook.

Responsibilities

• Perform construction administrative duties; formatting specs, entering change orders, RFIs, submittals as assigned.
• Attend pre-construction meetings and oversee record-keeping practices and procedures.
• Monitor contractors' compliance with federal requirements related to EEO and wages.
• Prepare monthly and final estimates; verify calculations before payment.
• Organize, coordinate and streamline workflow; maintain records and project documents.
• Front-desk support: reception duties, calls, mail, scheduling, and meeting setup.

Skills

Communication

Organization

Detail-oriented

Multitasking

Education

High School diploma or equivalent

Tools

MS Word

MS Excel

ProjectWise

SiteManager

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Record Keeper, we'll count on you to:

• Perform various construction administrative duties; formatting specs, entering change orders, RFI's, submittals as assigned.
• Attend and participate in the pre-construction meetings and oversee the contractor's bookkeeper on record-keeping practices and procedures.
• Monitor contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitor on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Manage contract documents, project documents, construction records and project specific work control documents (e.g. procedures, forms and checklists) in accordance with established procedures.
• Prepare and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Collect and track project documents relating to Buy America specifications.
• Preform audits of records, processes and work control documents.
• Handle construction materials on hand reports.
• Prepares correspondence, reports and supporting documents; files; maintains inspection logs, orders supplies and equipment.
• Perform Project Site Reviews for Commercially Useful Function (CUF) on a DBE contractor
• Review employees payroll classification wage rate on monthly labor standard interviews
• Processes change orders, supplemental agreements and extra work orders.
• Completes final review of all calculations; corrects any deficiencies on any outstanding pay item folders for project close out.
• Organize, co-ordinate and streamline workflow.
• Work cooperatively with the team to achieve objectives.
• Keep up to date with current issues and changes in industry regulations.
• Ensure strict adherence to regulations, procedures and practices.
• Develop and maintain a constructive and cooperative working relationships with all employees and clients.
• Develop and manage record retention schedule and the lawful destruction of records.
• Assist in performing audits of projects for record keeping practices.
• Assume other duties as directed by immediate supervisor.
• This role will be responsible for front door activities, Monday-Friday 8:00 a.m. to 5:00 p.m.
• Provide support for staff as needed, including reception duties; answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, coordinating incoming and outgoing mail and lunches
• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, assist with reimbursement & travel arrangements and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Preferred Qualifications

• 10+ years of experience
• 5+ years of experience with TxDOT preferred
• SiteManager experience is preferred
• ProjectWise experience is a plus
• Proficient with Microsoft Word and Excel
• Auditing experience is a plus

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Texas-El Paso

Industry: Highway + Road

Schedule: Full-time

Employee Status: Regular

BusinessClass: Field Services

Job Posting: Sep 28, 2026