Construction Recordkeeper II or III; Pharr District (Pharr Area Office)

Taleo; Pharr (TX); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums at 100%

Tuition Assistance

Wellness Programs

Job summary

The Texas Department of Transportation (TxDOT) is seeking a highly organized individual for the Construction Recordkeeper II or III position at the Pharr Area Office. This role focuses on maintaining project documentation, processing contracts, and ensuring compliance with governmental regulations.

As a key player in major construction projects, you’ll directly contribute to infrastructure advancements while enjoying a comprehensive benefits package and work-life balance.

Qualifications

• High School Graduate or Equivalent required.
• 1 year experience in record-keeping for II; 4 years for III.
• Valid driver's license needed.

Responsibilities

• Maintain construction project records and related paperwork.
• Monitor compliance with federal laws and payment determinations.
• Assist contractor staff with record-keeping procedures.

Skills

Record-keeping

Bookkeeping

Compliance checking

Document writing

Communication

Education

High School Graduate or Equivalent

Tools

Standard office equipment

Job description

Job Description - Construction Recordkeeper II or III; Pharr District (Pharr Area Office) (2602509)

Job Description

Construction Recordkeeper II or III; Pharr District (Pharr Area Office) - ( 2602509 )

Position Information

Are you highly organized, detail-driven, and ready to make an impact behind the scenes of major construction projects?
TxDOT's Pharr District is looking for a Construction Record Keeper II or III based in Pharr, TX. You'll serve as the backbone of project documentation and contract administration. From tracking project records and processing contract modifications to verifying compliance requirements and supporting contractor payments, your work will directly contribute to the successful completion of critical infrastructure projects. If you enjoy working for an agency that values a positive work-life balance, let's talk!
Salary Range:
Construction Recordkeeper II (A18): $60,000 - $71,055/annually
$5,000 - $5,921.25/monthly
Construction Recordkeeper III (A20): $66,000 - $81,351/annually
$5,500 - $6,779.25/monthly
Important: The Texas Department of Transportation reserves the sole right in determining the level of position offered based on the applicant's work experience, skill level and all other appropriate factors, and based on business needs.

Minimum Salary

60,000.00

Maximum Salary

81,351.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Pharr Area Engr/Maint Sec 521 WEST FERGUSON Pharr 78577

Travel: Yes, 10 % of the Time Shift : Day Job Shift Details : Mon - Friday: 8am -5pm Location Flexibility : Onsite Location Flexibility Details : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Construction Recordkeeper II
Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Construction Recordkeeper III
Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes
to original agreement; monitors records to verify compliance with state and federal laws; determines payments due contractor for
work completed; maintains liaison with construction inspectors and contractor's staff and trains others. Work requires contact
with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred
to the supervisor.

Essential Duties: The essential duties for Construction Recordkeeper II include:

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

The essential duties for Construction Recordkeeper III include:

• Attends pre-construction meeting to instruct contractor's bookkeeper on record-keeping procedures.
• Composes correspondence, reports and supporting documents; files; orders supplies and equipment.
• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:
Construction Recordkeeper II and III: High School Grad or Equivalent in general education.

Experience:
Construction Recordkeeper I: *1 year experience in record-keeping, bookkeeping, or other related experience.
Construction Recordkeeper III: *4 year experience in record-keeping, bookkeeping, or other related experience.
*(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Construction Recordkeeper II or II:

• Governmental policies and procedures
• Equal employment opportunity guidelines
• DBE, HUB, SBE
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Communicating technical information effectively
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others

Physical Requirements and Working Conditions for Construction Recordkeeper II or III:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Engineering Technician II/Engineering Technician III State Job Code/s : 2124/2125

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.