Construction Recordkeeper I, II or III

Taleo; Greenville (TX); Hybrid; USD 44,000 - 81,000; Full time

Benefits offered by this job

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leavee

Job summary

TxDOT is seeking a Construction Recordkeeper I, II or III in the Greenville Area Office, Greenville, TX. You will maintain accurate records, track materials, verify work reports, and ensure compliance with project specs. The positions offer a structured day schedule and growth opportunities within a major state program.

Salary ranges from $44,400 to $81,351 depending on level. Requires a high school diploma; specific experience scales by level and a valid driver’s license.

Qualifications

• Education: High School Grad or Equivalent.
• Experience: I=No experience required; II=1 year; III=4 years; college/technical substitution allowed.

Responsibilities

• Maintains project records and paperwork; reviews contracts for changes and ensures compliance.
• Coordinates with inspectors and contractor staff to reflect changes in records.
• Monitors compliance with wage and EE0 requirements and submits reports.
• Prepares monthly and final estimates; verifies calculations against logs.
• Oversees record-keeping activities and recommends payments or change orders.
• Mentors staff in testing and inspection procedures and material specs.

Skills

Contract development

Documentation control

Interpersonal communication

Record-keeping

Attention to detail

Project coordination

Education

High School Diploma or Equivalent

Tools

State vehicle driving

Job description

Job Description - Construction Recordkeeper I, II or III (2602519)

Job Description

Construction Recordkeeper I, II or III - ( 2602519 )

Position Information

TxDOT is looking for an experienced Construction Recordkeeper I, II or III in the Greenville Area Office located in Greenville, Tx. We are looking for a detailed-oriented individual to support our team by maintaining accurate records and documentation for ongoing projects. In this role, you’ll assist with tracking materials, verifying work reports, and ensuring compliance with project specifications. You’ll work closely with supervisors to keep everything organized and running smoothly. If you’re organized, a strong communicator, and enjoy a mix of recordkeeping and administrative work, and build a career as big as TEXAS.

Construction Recordkeeper I – A16 | $44,400 - $61,130 yearly
Construction Recordkeeper II – A18 | $45,521 - $71,055 yearly
Construction Recordkeeper III - A20 | $51,158 - $81,351 yearly

Minimum Salary

44,400.00

Maximum Salary

81,351.00

Pay Basis

Yearly

FLSA Status

Nonexempt

Work Locations

Greenville/Hunt Co Ae/Maint 3001 I-30 EAST Greenville 754025845

Travel

Yes, 5 % of the Time

Shift

Day Job Shift Details : Monday - Friday | 8AM to 5PM | 40 Hrs

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Construction Recordkeep I, II or III

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Processes change orders, supplemental agreements, and extra work orders.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.
• Reviews construction records, inspection reports and records audits to ensure contractors build roadways, bridges and
  related structures in accordance with plans and specifications.
• Mentors and develops technical employees in test and inspection procedures and material specifications.
• Oversees construction record-keeping activities; recommends payments to contractors; recommends change orders, extra work
  orders/supplemental agreements; reviews proposed change orders submitted by consultants; prepares reports.

Minimum Qualifications

Education: High School Grad or Equivalent in general education.

Experience:

Construction Recordkeeper I: No experience is required

Construction Recordkeeper II: 1 year of Record-keeping, bookkeeping or other related experience.

Construction Recordkeeper III: 4 YEARS Record-keeping, bookkeeping, or other related experience. (Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Construction Recordkeeper I, II or III

• Contract development and oversight
• Using computers and applicable programs, applications, and systems
• Using standard office equipment
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Preparing and maintaining confidential and sensitive records, files and reports
• Communicating technical information effectively
• Maintaining a safe working relationship

Construction Recordkeeper II or III

• Governmental policies and procedures
• DBE, HUB, SBE
• Reviewing plans for accuracy and ensuring compliance with requirements
• Applicable plans, specifications and estimates preparation, review, processing and compliance requirements
• Methods for reviewing plans and specifications for compliance with requirements
• Construction engineering policies and procedures
• Applicable inspection methods, procedures and techniques

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Engineering Technician I State Job Code/s : 2123/2124/2125

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.