Records Keeper

Fashion Institute of Design & Merchandising; El Paso (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

HDR is seeking a Record Keeper to handle construction administrative duties and maintain project documents in a fast-paced, employee-owned environment. You will manage change orders, submittals, RFIs, and payroll-related reviews while ensuring compliance with federal requirements and Buy America specifications.

Responsibilities include preparing estimates, audits of records, front-desk duties, and supporting staff with travel, mail, and meetings.

Qualifications

• High School diploma or equivalent.

Responsibilities

• Perform various construction administrative duties; formatting specs, entering change orders, RFI’s, submittals as assigned.
• Attend and participate in the pre-construction meetings and oversee the contractor's bookkeeper on record-keeping practices and procedures.
• Monitor contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitor on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Manage contract documents, project documents, construction records and project specific work control documents in accordance with established procedures.
• Prepare and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Collect and track project documents relating to Buy America specifications.
• Preform audits of records, processes and work control documents.
• Handle construction materials on hand reports.
• Prepares correspondence, reports and supporting documents; files; maintains inspection logs, orders supplies and equipment.
• Perform Project Site Reviews for CUF on a DBE contractor
• Review employees payroll classification wage rate on monthly labor standard interviews
• Processes change orders, supplemental agreements and extra work orders.
• Completes final review of all calculations; corrects any deficiencies on any outstanding pay item folders for project close out.
• Organize, co-ordinate and streamline workflow.
• Work cooperatively with the team to achieve objectives.
• Keep up to date with current issues and changes in industry regulations.
• Ensure strict adherence to regulations, procedures and practices.
• Develop and maintain a constructive and cooperative working relationships with all employees and clients.
• Develop and manage record retention schedule and the lawful destruction of records.
• Assist in performing audits of projects for record keeping practices.
• Assume other duties as directed by immediate supervisor.
• This role will be responsible for front door activities, Monday-Friday 8:00 a.m. to 5:00 p.m.
• Provide support for staff as needed, including reception duties; answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, coordinating incoming and outgoing mail and lunches
• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, assist with reimbursement & travel arrangements and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Skills

Communication skills

Attention to detail

Discretion/confidentiality

Organizational skills

Time management

Teamwork

Adaptability

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you’re modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

In the role of Record Keeper, we'll count on you to:

• Perform various construction administrative duties; formatting specs, entering change orders, RFI’s, submittals as assigned.
• Attend and participate in the pre-construction meetings and oversee the contractor's bookkeeper on record-keeping practices and procedures.
• Monitor contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitor on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Manage contract documents, project documents, construction records and project specific work control documents (e.g. procedures, forms and checklists) in accordance with established procedures.
• Prepare and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Collect and track project documents relating to Buy America specifications.
• Preform audits of records, processes and work control documents.
• Handle construction materials on hand reports.
• Prepares correspondence, reports and supporting documents; files; maintains inspection logs, orders supplies and equipment.
• Perform Project Site Reviews for Commercially Useful Function (CUF) on a DBE contractor
• Review employees payroll classification wage rate on monthly labor standard interviews
• Processes change orders, supplemental agreements and extra work orders.
• Completes final review of all calculations; corrects any deficiencies on any outstanding pay item folders for project close out.
• Organize, co-ordinate and streamline workflow.
• Work cooperatively with the team to achieve objectives.
• Keep up to date with current issues and changes in industry regulations.
• Ensure strict adherence to regulations, procedures and practices.
• Develop and maintain a constructive and cooperative working relationships with all employees and clients.
• Develop and manage record retention schedule and the lawful destruction of records.
• Assist in performing audits of projects for record keeping practices.
• Assume other duties as directed by immediate supervisor.
• This role will be responsible for front door activities, Monday-Friday 8:00 a.m. to 5:00 p.m.
• Provide support for staff as needed, including reception duties; answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, coordinating incoming and outgoing mail and lunches
• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, assist with reimbursement & travel arrangements and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Preferred Qualifications

• 10+ years of experience
• 5+ years of experience with TxDOT preferred
• SiteManager experience is preferred
• ProjectWise experience is a plus
• Proficient with Microsoft Word and Excel
• Auditing experience is a plus

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Affir

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Industry

Highway + Road

Schedule

Full-time

Employee Status

Regular

BusinessClass : Field Services

Job Posting

Sep 28, 2026