Administrative Assistant II — Student & Faculty Support

University of St. Thomas; Houston (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

The University of St. Thomas in Houston's Cameron School of Business seeks an Administrative Assistant II to provide essential office support to the department.

You will answer calls, maintain files, prepare letters, and manage calendars, creating a welcoming environment for faculty, staff, and students. Ideal candidates have at least two years of administrative experience, strong organizational skills, and proficiency with word processing and spreadsheets.

Qualifications

• At least two years of administrative experience.
• Proficiency with word-processing and spreadsheets (Word/Excel).
• Ability to compose letters and reports.
• Knowledge of standard office equipment (copiers, fax).
• Excellent communication, spelling and grammar.
• Professional and courteous interaction with a diverse audience.

Responsibilities

• Answer and route incoming calls.
• Maintain files and databases.
• Inform customers/students of departmental information.
• Compose letters, memoranda and reports.
• Produce mass mailings and disseminate departmental information.
• Create and maintain spreadsheets for data presentation.
• Update the website and related information.
• Schedule meetings and manage the dean's calendar.

Skills

Administrative experience

Word processing

Spreadsheets

Customer service

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

The University of St. Thomas in Houston's Cameron School of Business seeks an Administrative Assistant II to provide essential office support to the department.

You will answer calls, maintain files, prepare letters, and manage calendars, creating a welcoming environment for faculty, staff, and students. Ideal candidates have at least two years of administrative experience, strong organizational skills, and proficiency with word processing and spreadsheets.