Program Coordinator II: Events, Communications & Admin

Texas State University; San Marcos (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Texas State University in San Marcos, TX, is seeking a Program Coordinator II to manage day-to-day administrative activities for undergraduate and graduate programs within the College of Liberal Arts. You will collaborate with faculty, staff, and campus partners to ensure events and initiatives run smoothly.

The role emphasizes meticulous record-keeping, effective communication, content updates for webpages and social channels, and creation of marketing materials for programs and initiatives.

Qualifications

• Experience coordinating programs, projects or events.
• Strong organization skills and meticulous attention to detail.
• Proven ability to maintain accurate records, files, calendars, and comprehensive project documentation.
• Demonstrated ability to manage competing priorities, handle high-pressure deadlines, and adapt to changing program needs.
• Proficiency with standard office productivity tools.
• Experience creating clear, professional, and audience-appropriate written materials and visual communications.

Responsibilities

• Manage day-to-day administrative activities for assigned undergraduate and graduate academic programs and college initiatives.
• Assist with establishing courses for academic programs and coordinating faculty.
• Submit purchase requisitions and reimbursements for assigned academic programs.
• Manage scholarships associated with assigned academic programs.
• Perform student overrides and assist with other routine academic program-related requests.
• Communicate regularly with students, faculty, staff, and campus partners regarding academic program activities and administrative needs.
• Schedule guest speakers and coordinate all aspects of their visits, including vendor registration, payment for services, travel arrangements, and event logistics.
• Provide in-person administrative coverage for the College of Liberal Arts office during regular business hours as needed.
• Coordinate and support events for students, faculty, staff and alumni, including reservations, room setup, supplies, signage, attendee communication, and day‑of support.
• Assist with managing assigned webpages and social media channels, including LinkedIn, Facebook, and Instagram.
• Create marketing materials for programs, special events, and college initiatives.
• Maintain organized program records, calendars, files, templates, and reference materials.
• Set up, test, and provide basic support for presentation technology used during meetings, events, and programs.
• Facilitate special requests from the Dean and Associate Deans.
• Assist with college-wide projects and other duties as assigned.

Skills

Program coordination

Organization

Record keeping

Prioritization under pressure

Office productivity tools

Written & visual communications

Tools

Canva

Adobe Creative Cloud

Job description

Texas State University in San Marcos, TX, is seeking a Program Coordinator II to manage day-to-day administrative activities for undergraduate and graduate programs within the College of Liberal Arts. You will collaborate with faculty, staff, and campus partners to ensure events and initiatives run smoothly.

The role emphasizes meticulous record-keeping, effective communication, content updates for webpages and social channels, and creation of marketing materials for programs and initiatives.