High-Volume Billing & Inventory Specialist

Carroll Fuel; Maryland; On-site; USD 50,000 - 75,000; Full time

Job summary

Carroll Independent Fuel DBA Carroll Motor Fuels in Maryland is seeking a detail-driven Billing and Inventory Specialist to own the daily accuracy of fuel delivery billing and product inventory. You will reconcile high-volume transactions and ensure every gallon is billed correctly across operations and accounting.

This fast-paced role requires strong math, accuracy, and Excel skills, with a focus on cross-functional collaboration and maintaining internal controls.

Qualifications

• 2+ years of experience in accounting, billing, inventory, or accounts receivable.
• Strong math skills and a high level of accuracy.
• Intermediate or better Microsoft Excel skills; working knowledge of Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong organization and the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Ability to maintain accuracy and focus while handling a consistently high daily volume of transactions.
• Ability to handle confidential information with discretion.
• Availability to work one weekend per month, if needed.

Responsibilities

• Process and reconcile daily fuel inventory and delivery transactions across metered trucks, bulk plants, throughput, and stations.
• Review and post customer bills received through email, EDI, supplier portals, and fax.
• Apply price overrides, quotes, deal pricing, and delivery fees accurately.
• Identify, research, and escalation inventory and product discrepancies, including possible loss or theft, and support regulatory reporting.
• Audit and correct product receiving errors and maintain accurate records for audit and review.
• Process third-party commercial metered deliveries outside our service region.
• Run Commercial Division customer statements.
• Support the Operational Accounting team during month-end close.
• Partner with internal teams on credits and rebills, including root-cause analysis to prevent repeat issues.
• Help maintain internal controls and build clear process documentation for cross-training.

Skills

Billing

Inventory

Accounts Receivable

Excel

Communication

Organization

Attention to Detail

Discretion

Education

Associate or Bachelor's degree in accounting or finance

Tools

ERP systems

PDI

Ascend

MS Office Suite

Job description

Carroll Independent Fuel DBA Carroll Motor Fuels in Maryland is seeking a detail-driven Billing and Inventory Specialist to own the daily accuracy of fuel delivery billing and product inventory. You will reconcile high-volume transactions and ensure every gallon is billed correctly across operations and accounting.

This fast-paced role requires strong math, accuracy, and Excel skills, with a focus on cross-functional collaboration and maintaining internal controls.