Billing and Inventory Specialist

Carroll Fuel; Maryland; On-site; USD 50,000 - 75,000; Full time

Job summary

Carroll Independent Fuel DBA Carroll Motor Fuels in Maryland is seeking a detail-driven Billing and Inventory Specialist to own the daily accuracy of fuel delivery billing and product inventory. You will reconcile high-volume transactions and ensure every gallon is billed correctly across operations and accounting.

This fast-paced role requires strong math, accuracy, and Excel skills, with a focus on cross-functional collaboration and maintaining internal controls.

Qualifications

• 2+ years of experience in accounting, billing, inventory, or accounts receivable.
• Strong math skills and a high level of accuracy.
• Intermediate or better Microsoft Excel skills; working knowledge of Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong organization and the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Ability to maintain accuracy and focus while handling a consistently high daily volume of transactions.
• Ability to handle confidential information with discretion.
• Availability to work one weekend per month, if needed.

Responsibilities

• Process and reconcile daily fuel inventory and delivery transactions across metered trucks, bulk plants, throughput, and stations.
• Review and post customer bills received through email, EDI, supplier portals, and fax.
• Apply price overrides, quotes, deal pricing, and delivery fees accurately.
• Identify, research, and escalation inventory and product discrepancies, including possible loss or theft, and support regulatory reporting.
• Audit and correct product receiving errors and maintain accurate records for audit and review.
• Process third-party commercial metered deliveries outside our service region.
• Run Commercial Division customer statements.
• Support the Operational Accounting team during month-end close.
• Partner with internal teams on credits and rebills, including root-cause analysis to prevent repeat issues.
• Help maintain internal controls and build clear process documentation for cross-training.

Skills

Billing

Inventory

Accounts Receivable

Excel

Communication

Organization

Attention to Detail

Discretion

Education

Associate or Bachelor's degree in accounting or finance

Tools

ERP systems

PDI

Ascend

MS Office Suite

Job description

About Us

Carroll Independent Fuel DBA Carroll Motor Fuels is a Maryland-based fuel distributor serving commercial businesses and fleets throughout the region. Our Finance team keeps the business on track, on time, and on good terms with the customers we serve.

The Opportunity

We are looking for a detail-driven Billing and Inventory Specialist to own the daily accuracy of fuel delivery billing and product inventory. The role is responsible for reconciling high-volume transactions, catching discrepancies before they become problems, and working across Operations and Accounting to make sure every gallon is accounted for, and every customer is billed correctly.

This is a high-volume role with a steady, year-round pace and no slow season. Every day brings a full workload that needs to be handled quickly and accurately. If you do well with a constant flow of work, like numbers, and take pride in getting things right, this role is for you.

What You Will Do

• Process and reconcile daily fuel inventory and delivery transactions across metered trucks, bulk plants, throughput, and stations.
• Review and post customer bills received through email, EDI, supplier portals, and fax.
• Apply price overrides, quotes, deal pricing, and delivery fees accurately.
• Identify, research, and escalation inventory and product discrepancies, including possible loss or theft, and support regulatory reporting.
• Audit and correct product receiving errors and maintain accurate records for audit and review.
• Process third-party commercial metered deliveries outside our service region.
• Run Commercial Division customer statements.
• Support the Operational Accounting team during month-end close.
• Partner with internal teams on credits and rebills, including root-cause analysis to prevent repeat issues.
• Help maintain internal controls and build clear process documentation for cross-training.

What You Bring

• 2+ years of experience in accounting, billing, inventory, or accounts receivable.
• Strong math skills and a high level of accuracy.
• Intermediate or better Microsoft Excel skills; working knowledge of Word, Outlook, and Teams.
• Excellent written and verbal communication skills.
• Strong organization and the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Ability to maintain accuracy and focus while handling a consistently high daily volume of transactions.
• Ability to handle confidential information with discretion.
• Availability to work one weekend per month, if needed.

Preferred

• Experience with ERP systems; PDI or Ascend experience is a strong plus.
• Fuel or petroleum industry experience.
• Associate or bachelor’s degree in accounting or finance.

Why Join Us?

Competitive compensation and benefits package, including:

• Group medical, dental, and vision insurance

• Flexible Spending Accounts (FSA)

• 401(k) with company match

• Paid time off (PTO) and paid holidays

• Company-paid life insurance

• Additional supplemental insurance plans, including AFLAC

If you are a detail-oriented professional who thrives in a high-volume environment, enjoys problem-solving, and takes pride in driving financial accuracy, we encourage you to apply today.

Equal Employment Opportunity

Carroll Independent Fuel, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.