High-Volume Billing & Inventory Specialist

Paycom - ATS; Maryland; Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Company-paid life insurance

AFLAC supplemental insurance

Job summary

Carroll Independent Fuel, LLC in Sparks Glencoe, MD is seeking a Billing and Inventory Specialist to ensure accurate fuel billing and inventory control in a high-volume environment. You will reconcile daily transactions across metered trucks, bulk plants, and stations, review customer bills, and apply pricing adjustments.

Collaboration with Operations and Accounting is essential to maintain precise records and regulatory compliance.

Qualifications

• 2+ years of experience in accounting, billing, inventory, or accounts receivable.
• Strong math skills and a high level of accuracy.
• Intermediate or better Microsoft Excel skills; working knowledge of Word, Outlook, and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Process and reconcile daily fuel inventory and delivery transactions.
• Review and post customer bills received through email, EDI, supplier portals, and fax.
• Apply price overrides, quotes, deal pricing, and delivery fees accurately.
• Identify, research, and escalate inventory and product discrepancies, including loss or theft.
• Audit and correct product receiving errors and maintain records for audits.
• Process third-party commercial metered deliveries outside our service region.
• Run Commercial Division customer statements.
• Support the Operational Accounting team during month-end close.
• Partner with internal teams on credits and rebills, including root-cause analysis to prevent repeat issues.
• Help maintain internal controls and build clear process documentation for cross-training.

Skills

Strong math

Attention to detail

Organizational skills

Communication skills

Education

Associate or Bachelor's degree in accounting or finance

Tools

ERP systems (PDI/Ascend)

Job description

Carroll Independent Fuel, LLC in Sparks Glencoe, MD is seeking a Billing and Inventory Specialist to ensure accurate fuel billing and inventory control in a high-volume environment. You will reconcile daily transactions across metered trucks, bulk plants, and stations, review customer bills, and apply pricing adjustments.

Collaboration with Operations and Accounting is essential to maintain precise records and regulatory compliance.