High-Volume Accounts Payable Specialist

Quinn Company; California; On-site; USD 28,000 - 35,000; Full time

Job summary

Quinn Company in City of Industry, CA is seeking an Accounts Payable Clerk to handle high-volume invoice processing, vendor reconciliations, and general accounts payable operations. The role emphasizes accuracy, timely processing, and collaboration with purchasing and internal departments.

The position offers exposure to ProcureIT and CODA systems, with a focus on improving processes and supporting 1099 reporting and tax documentation. Starting wage is $20.59–$25.45 per hour.

Qualifications

• Strong understanding of accounts payable procedures, invoice matching, and general ledger coding.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong data entry skills and ability to manage multiple priorities.
• Ability to meet deadlines in a fast-paced accounting environment.
• Strong communication, customer service, and problem-solving abilities.
• Comfortable collaborating with vendors, purchasing teams, and internal departments.
• Experience with ProcureIT, CODA, or similar accounting systems is a plus.

Responsibilities

• High-Volume Accounts Payable: Process approximately 1,800 or more invoices monthly while maintaining accuracy and meeting deadlines.
• Invoice Processing & GL Coding: Match purchase orders to invoices, apply general ledger coding, identify capital purchases, and verify payment terms.
• Vendor Reconciliations: Reconcile monthly vendor statements, investigate discrepancies, and resolve outstanding balances.
• Vendor Relationships: Communicate with vendors to research invoice discrepancies, answer payment questions, and resolve account issues.
• Cross-Department Collaboration: Work with purchasing teams and internal departments to resolve purchase order discrepancies and aged open receiving transactions.
• Payment Accuracy: Match checks to vendor invoices and ensure available payment discounts are identified.
• Accounting Systems: Utilize ProcureIT and CODA for invoice processing, vendor research, and account reconciliations.
• Reporting & Compliance: Assist with annual 1099 reporting and related tax documentation.
• Continuous Improvement: Support accounting projects, maintain organized records, and help improve departmental processes.

Skills

AP procedures

Vendor reconciliations

Data entry

Attention to detail

Deadline oriented

Communication

Collaboration

ProcureIT/CODA experience

Education

Two-year degree or accounting certification

Tools

ProcureIT

CODA

Job description

Quinn Company in City of Industry, CA is seeking an Accounts Payable Clerk to handle high-volume invoice processing, vendor reconciliations, and general accounts payable operations. The role emphasizes accuracy, timely processing, and collaboration with purchasing and internal departments.

The position offers exposure to ProcureIT and CODA systems, with a focus on improving processes and supporting 1099 reporting and tax documentation. Starting wage is $20.59–$25.45 per hour.