Accounts Payable Clerk

Quinn Company; California; On-site; USD 28,000 - 35,000; Full time

Job summary

Quinn Company in City of Industry, CA is seeking an Accounts Payable Clerk to handle high-volume invoice processing, vendor reconciliations, and general accounts payable operations. The role emphasizes accuracy, timely processing, and collaboration with purchasing and internal departments.

The position offers exposure to ProcureIT and CODA systems, with a focus on improving processes and supporting 1099 reporting and tax documentation. Starting wage is $20.59–$25.45 per hour.

Qualifications

• Strong understanding of accounts payable procedures, invoice matching, and general ledger coding.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong data entry skills and ability to manage multiple priorities.
• Ability to meet deadlines in a fast-paced accounting environment.
• Strong communication, customer service, and problem-solving abilities.
• Comfortable collaborating with vendors, purchasing teams, and internal departments.
• Experience with ProcureIT, CODA, or similar accounting systems is a plus.

Responsibilities

• High-Volume Accounts Payable: Process approximately 1,800 or more invoices monthly while maintaining accuracy and meeting deadlines.
• Invoice Processing & GL Coding: Match purchase orders to invoices, apply general ledger coding, identify capital purchases, and verify payment terms.
• Vendor Reconciliations: Reconcile monthly vendor statements, investigate discrepancies, and resolve outstanding balances.
• Vendor Relationships: Communicate with vendors to research invoice discrepancies, answer payment questions, and resolve account issues.
• Cross-Department Collaboration: Work with purchasing teams and internal departments to resolve purchase order discrepancies and aged open receiving transactions.
• Payment Accuracy: Match checks to vendor invoices and ensure available payment discounts are identified.
• Accounting Systems: Utilize ProcureIT and CODA for invoice processing, vendor research, and account reconciliations.
• Reporting & Compliance: Assist with annual 1099 reporting and related tax documentation.
• Continuous Improvement: Support accounting projects, maintain organized records, and help improve departmental processes.

Skills

AP procedures

Vendor reconciliations

Data entry

Attention to detail

Deadline oriented

Communication

Collaboration

ProcureIT/CODA experience

Education

Two-year degree or accounting certification

Tools

ProcureIT

CODA

Job description

Overview

Bring Your Accounting Skills to a Company Built for Success! Are you an experienced Accounts Payable professional who enjoys working with numbers, solving problems, and keeping financial operations running smoothly?

Quinn Company is hiring an Accounts Payable Clerk to join our team in City of Industry, California! We're looking for a detail-oriented, organized, and motivated professional who thrives in a fast-paced environment and takes pride in delivering accurate, timely results.

Accounts Payable Clerk - City of Industry, CA

If you have experience with high-volume invoice processing, vendor reconciliations, and accounts payable operations, we want to hear from you!

Wages

Starting wage will depend on experience and education. $20.59 - $25.45

Company Overview

Since 1919, Quinn Company has been a trusted name in the heavy equipment industry. As one of the world's top-performing Caterpillar dealers, we combine more than 100 years of business experience with the strength and resources of a globally recognized brand.

At Quinn Company, you'll have the opportunity to:

• Be Part of an Established Company: Join a respected Caterpillar dealership with a long history of serving California communities.
• Make an Impact: Play an important role in keeping our financial operations accurate, organized, and efficient.
• Expand Your Accounting Experience: Gain valuable exposure to vendor management, reconciliations, invoice processing, and accounting systems.
• Work with a Collaborative Team: Partner with accounting professionals, purchasing teams, vendors, and internal departments.
• Develop Your Career: Build on your accounting knowledge and strengthen your professional skills in a dynamic business environment.

Your responsibilities will include:

• High-Volume Accounts Payable: Process approximately 1,800 or more invoices monthly while maintaining accuracy and meeting deadlines.
• Invoice Processing & GL Coding: Match purchase orders to invoices, apply general ledger coding, identify capital purchases, and verify payment terms.
• Vendor Reconciliations: Reconcile monthly vendor statements, investigate discrepancies, and resolve outstanding balances.
• Vendor Relationships: Communicate with vendors to research invoice discrepancies, answer payment questions, and resolve account issues.
• Cross-Department Collaboration: Work with purchasing teams and internal departments to resolve purchase order discrepancies and aged open receiving transactions.
• Payment Accuracy: Match checks to vendor invoices and ensure available payment discounts are identified.
• Accounting Systems: Utilize ProcureIT and CODA for invoice processing, vendor research, and account reconciliations.
• Reporting & Compliance: Assist with annual 1099 reporting and related tax documentation.
• Continuous Improvement: Support accounting projects, maintain organized records, and help improve departmental processes.

Skills & Qualifications

• Strong understanding of accounts payable procedures, invoice matching, and general ledger coding.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong data entry skills and ability to manage multiple priorities.
• Ability to meet deadlines in a fast-paced accounting environment.
• Strong communication, customer service, and problem-solving abilities.
• Comfortable collaborating with vendors, purchasing teams, and internal departments.
• Experience with ProcureIT, CODA, or similar accounting systems is a plus.

Qualifications

We're looking for someone who is analytical, dependable, and comfortable managing a high volume of transactions without compromising accuracy.

Education & Experience

• Two-year degree from an accredited program or certification in accounting, or an equivalent combination of education and relevant work experience.
• Previous experience in accounts payable, invoice processing, or a related accounting function.
• Experience handling high-volume invoice processing, preferably 1,800 or more invoices per month.

If you're looking for an opportunity to put your accounts payable experience to work, contribute to a successful team, and continue developing your skills with an established Caterpillar dealership, this could be the opportunity you've been looking for!

Quinn is an Equal Opportunity Employer M/F/V/DV.

Quinn Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status. Quinn Group, Inc. has established an Affectionary Action Plan to promote the employment and advancement of members of those covered groups identified by statute and regulations, including minorities, women, qualified disabled individuals and all Veterans and disabled Veterans