HELOC Account Manager

Deephaven Mortgage LLC; North Carolina; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off

401(k) plan matching

Charitable initiatives

Health insurance starting day one

Parental leave

Team-building events

Mentorship opportunities

Employee discounts

Job summary

Deephaven Mortgage LLC in North Carolina is seeking an HELOC Account Manager to support our HELOC business across Wholesale and Correspondent channels. You will be the primary contact for partners, managing loan files from submission through funding, and coordinating with Underwriting, title, and closing to ensure timely closings.

The role requires attention to detail, strong communication, and the ability to guide underwriting decisions, clear conditions, and maintain accurate loan data in the

Qualifications

• Bachelor’s degree in business/finance or related field is preferred.
• 3+ years mortgage operations experience in Account Manager, Loan Processor, Closer or similar role.
• Hands-on experience with HELOCs, home equity loans, or second-lien products.
• Working knowledge of mortgage loan processing, underwriting, and closing procedures.
• Proficiency in Encompass or a comparable loan origination system; quick to learn new software.
• Wholesale or Correspondent channel experience preferred; non-QM exposure a plus.
• Strong attention to detail and ability to manage a high-volume pipeline against hard deadlines.
• Excellent communication and relationship skills with partners, underwriters, and title and closing teams.
• Independent worker in a fast-paced environment; team player committed to excellence.
• Compliance with Deephaven policies and training deadlines.

Responsibilities

• Own an assigned HELOC pipeline from submission through funding, driving files forward to meet closing date.
• Set expectations at submission through proactive calls aligning partners on timelines and next steps.
• Serve as the first quality check on submissions, catching missing documents and eligibility concerns.
• Guide partners through underwriting decisions and conditions with clear communication.
• Own condition clearing from decision to resubmission, delivering complete packages.
• Act as the central coordinator between partners, in-house Underwriting, and third-party teams.
• Anticipate partner needs with timely communication to keep files on track.
• Build strong relationships with Sales and Underwriting to ensure credit quality and service.
• Identify at-risk files, aging items, and recurring issues for leadership escalation.
• Maintain audit-ready loan data in the LOS with milestones, conditions, notes, and disclosures.
• Maintain deep knowledge of HELOC products and guidelines for partners.

Skills

Mortgage operations

HELOCs

Underwriting

Encompass

Communication

Pipeline management

Independent work

Team collaboration

Education

Bachelor’s degree in business/finance or related field

Tools

Encompass

Job description

Why Deephaven Mortgage?

Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven’s headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit www.deephavenmortgage.com or email us at [e-mail].

HELOC Account Manager Role

The HELOC Account Manager supports Deephaven’s HELOC business across the Wholesale and Correspondent channels. As the primary point of contact for assigned partners, this role manages loan files from submission through funding, coordinating with Underwriting, title, and closing to clear conditions efficiently and deliver accurate, timely closings.

Key Responsibilities

• Own an assigned HELOC pipeline from submission through funding, driving files forward to meet closing date
• Set expectations at submission through proactive welcome calls that align partners on timelines, outstanding needs, and next steps
• Serve as the first quality check on every submission, catching missing documents and eligibility concerns before they reach Underwriting
• Guide partners through underwriting decisions and conditions with clear, confident communication
• Own condition clearing from decision to resubmission, delivering complete, accurate packages that reduce back-and-forth with Underwriting
• Act as the central point of coordination between partners, in-house Underwriting, and third‑party underwriting teams, keeping everyone working from the same information
• Anticipate partner needs with timely, proactive communication so partners always know where their files stand
• Build strong working relationships with Sales and Underwriting to deliver consistent credit quality and a high standard of service
• Identify and escalation at‑risk files, aging items, and recurring issues to leadership before they affect closings or the partner experience
• Maintain accurate, audit‑ready loan data in the loan origination system, including milestones, conditions, notes, and disclosures
• Maintain deep knowledge of HELOC products and guidelines, and serve as a trusted resource for partners on process and requirements

Requirements

• Bachelor’s degree in business, finance, or a related field preferred
• 3+ years of mortgage operations experience as an Account Manager, Loan Processor, Closer, or similar role
• Hands‑on experience with HELOCs, home equity loans, or second‑lien products
• Working knowledge of mortgage loan processing, underwriting, and closing procedures
• Proficiency in Encompass or a comparable loan origination system; quick to learn new software
• Wholesale or Correspondent channel experience preferred; non‑QM exposure a plus
• Strong attention to detail and the ability to manage a high‑volume pipeline against hard deadlines
• Excellent communication and relationship skills with partners, underwriters, and title and closing teams
• Confident and professional when resolving issues, regardless of the situation
• Ability to work well independently in a fast‑paced environment
• Team player committed to excellence, hard work, and having fun
• Comply with Deephaven policies and procedures and complete all assigned training by required dates

Privacy Policy

This organization participates in E-Verify

Our Perks

• Flexible Time to Recharge – Personalized Time Off for What Matters (because rest isn't one-size fits all)
• Future Finance Focused – Generous employer‑matched 401(k) plan
• Community Connect– Philanthropy Committee that creates charitable initiatives
• Health from Day One – Comprehensive health insurance starting on day one of employment
• Family Matters – Competitive maternity and paternity leave
• Culture & Celebrations – Culture Committee with team‑building events and celebrations
• Ideas Welcome – Encouraging thought leadership and innovation
• Guidance & Growth – Mentorship opportunities for career development
• Perk Up – Exclusive discounts on travel, tech, pets, legal, and more

About Deephaven

Deephaven was founded in 2012 to provide mortgages to the millions of Americans who, for one reason or another, are unable to qualify for a traditional, government‑backed loan. Deephaven champions those mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason why they can’t qualify for a traditional loan.