[HELLOCONNECT] Accounting Coordinator (Fixed Term)

HelloFresh; United States; Remote; USD 52.000 - 70.000; Vollzeit

Benefits dieser Stelle

Long Service Benefits (anniversary)

Mental health support

HMO medical coverage

Generous leave benefits

Life insurance

Annual learning & development budget

360 Learning platform access

Dynamic, diverse global team

Work-life balance

Zusammenfassung

HelloConnect is seeking an Accounting Coordinator to join our finance team. You will serve as a liaison among accounting functions and external suppliers, ensuring accurate processing of invoices and timely payments.

The role emphasizes collaboration, attention to detail, and process improvements. You will manage three-way matching, supplier reconciliations, and daily AP tasks, while supporting month-end/year-end close and reporting.

Qualifikationen

• Degree in Accounting, Finance, or related field.
• 2 years of accounting/AP experience.
• Experience processing and recording supplier invoices on time.
• Knowledge of 3-way invoice matching (Invoice, PO, Delivery Receipt).
• Experience reconciling supplier statements and resolving discrepancies.
• Attention to detail in reviewing invoices and documents.
• Ability to communicate professionally with suppliers and internal stakeholders.
• Understanding of basic accounting controls and invoice approval procedures.
• Ability to prioritize multiple invoices and reporting deadlines.

Aufgaben

• Coordinate with suppliers and procurement on invoice discrepancies and raise alerts on anomalies.
• Process invoices accurately and timely, performing 3-way match between invoices, POs and delivery dockets.
• Handle day-to-day AP transactions and record accounting entries.
• Onboard and maintain vendor accounts; obtain supplier information as needed.
• Monitor supplier statements and perform reconciliations regularly.
• Support weekly reporting timelines with assistants and senior accountants.
• Communicate finance concerns to the team and suggest process improvements.
• Prepare reports detailing accounts payable status and close monthly/yearly books.
• Assist with ad hoc duties and invoice validations in Oracle.
• Implement and enforce financial and inventory controls.

Kenntnisse

Attention to detail

Supplier communication

Prioritization

3-way invoice matching knowledge

Professional communication

Ausbildung

Bachelor's degree in Accounting/Finance

Tools

Oracle

Jobbeschreibung

The Role

At HelloConnect, you will be part of a dynamic team that embraces innovation and leverages advanced technology to create exceptional experiences. Our culture is built on collaboration, continuous learning, and a commitment to excellence. You’ll have the opportunity to work on impactful projects, develop your skills, and grow within a supportive environment that values diverse perspectives and experiences.

As an Accounting Coordinator, you will take on a key responsibility in acting as a point of contact between the different parts of the accounting department and communicate with external parties, such as suppliers, contributing to our ongoing efforts to drive business success and enhance customer satisfaction.

We’re looking for passionate individuals who can bring their unique skills and ideas to the table. Even if you don’t meet every requirement but believe you’d excel in this role, we’d love to hear from you!

What you’ll do

• You will coordinate effectively with suppliers and the procurement team on invoice discrepancies and raise alerts on any anomalies.
• You will process invoices accurately and timely including a three-way match between invoices, PO’s, and delivery dockets, and using various finance tools effectively.
• You will handle day-to-day financial transactions, including verifying, classifying, and recording accounts payable.
• Coordinates with suppliers/vendors on various topics including missing invoices/credits and obtaining supplier information for onboarding and maintaining vendor accounts.
• Responsible for monitoring and handling Supplier statement reconciliation on a regular basis.
• Follow day-to-day instructions on managing the weekly reporting timelines from the Assistant Accountants / Senior accountants.
• Communicates regularly with the Finance team on any concerns/queries around the day-to-day role and provides feedback on any changes that can improve the existing processes.
• Responsible for handling accounting-related reports, and generating reports detailing accounts payable status.
• Supports timely completion of month-end / year-end financial close
• Supports Finance team with ad hoc duties as required, including invoice validations in Oracle.
• You will be responsible for implementing and enforcing financial and inventory controls.

What you’ll bring

• A degree in Accounting, Finance, or a related field.
• 2 years of experience in accounting, accounts payable (AP), or a similar finance-related role.
• Hands-on experience processing, validating, and recording supplier invoices accurately and on time.
• Knowledge of 3-way invoice matching (Invoice, Purchase Order, Delivery Receipt).
• Experience reconciling supplier statements, identifying discrepancies, and resolving outstanding items.
• Strong attention to detail when reviewing invoices, financial records, and supporting documents.
• Ability to communicate professionally with suppliers, procurement teams, and internal finance stakeholders.
• Understanding of basic accounting controls, documentation requirements, and invoice approval procedures.
• Ability to prioritize multiple invoices, reconciliations, and reporting deadlines.
• Ability to identify discrepancies, investigate issues, and escalating anomalies appropriately.
• Demonstrates honesty, accountability, and discretion when handling financial information.

What we offer

• Competitive Compensation : Beyond the standard package, we offer perks like Long Service Benefits (anniversary bonus) to recognize and celebrate your dedication
• Wellness & Perks : We prioritize your well-being by offering mental health support, HMO medical coverage, generous leave benefits plus life insurance for both you and your family’s peace of mind
• Growth Opportunities : Invest in your personal development with an annual learning & development budget, plus access to the 360 Learning platform
• Dynamic Environment : Join a rapidly growing global Business Process Outsourcing company, where you’ll collaborate with a diverse community spanning across multiple continents and cultures
• Work-Life Balance : Enjoy a healthy balance between your professional and personal life, with a supportive environment that prioritizes your well-being and personal time