Project Manager Assistant

HEI Civil Enterprise; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

HEI Civil Enterprise in Dallas seeks an experienced Project Manager Assistant to support project setup, scheduling, documentation, and coordination across multiple sites. You will manage job folders, submittals, RFIs, and change orders while coordinating with PMs and superintendents.

The role requires at least three years in construction and a bachelor’s degree (construction management preferred). Excellent communication and organization are essential for success in a fast-paced environment.

Qualifications

• Minimum three years in the construction industry.
• Bachelor’s degree; Construction Management preferred.
• Proven ability to manage multiple priorities and deadlines.

Responsibilities

• Set up new jobs in cloud server and maintain master job schedule.
• Import jobs into Heavy Jobs software and Spectrum; create reports.
• Create and track purchase orders and subcontracts; manage subcontractors.
• Assist superintendents with material acquisition and project hand-offs.
• Prepare, collect and file project documentation; track RFIs and changes.
• Coordinate permits and compliance tasks; maintain job folders.

Skills

Communication

Deadline management

Detail oriented

Proactive planning

Independent work

Customer service

Accountability

Decision making

Office software

Team player

Education

Bachelor's degree

Construction Management degree preferred

Tools

Heavy Jobs

Spectrum

Subcontractor Kiosk

HCSS

Job description

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Project Manager Assistant to join our team in Dallas!

Responsibilities

• Set Up New Jobs in Cloud Server
• Maintain Master Job Schedule
• Import new jobs into Heavy Jobs software & Spectrum
• Create Job Reports
• Create and track all project work orders (under $10K)
• Create and maintain approved Purchase Orders within Spectrum
• Create subcontracts and manage subcontractors within Subcontractor Kiosk
• Assist superintendents with material acquisition for projects (as needed)
• Create Job Books, Project Trackers and Schedules for PME & Superintendents
• Assist PME with the creation and delivery of the project hand-off meeting and all coordinating documentation
• Attend Pre-cons (In-House and External)
• Assist superintendents with the Pre-Job video/photos of the Job site (as needed)
• Help compile and maintain all project documentation in job folders
• Preparation, completion, tracking and processing of submittal documents
• Track HUB compliance and perform RFC’s to compliance plans
• Conduct GFE’s on all new projects, RFC’s and bids
• Confirm that all MSA’s are executed and compiled before construction begins
• Assist PME with the coordination of permits and renewals of Permits
• Take-Off’s
• Keep Heavy Jobs software updated with CO’s, XW, etc.
• Track all RFI’s and Change Orders (log, Spectrum and HCSS)
• Print Plans
• Maintain Job Folders, Job List and Plans/Contracts electronic files
• Assist PME/Estimator with bid data and documentation
• Assist PME with the preparation of monthly pay application documentation (waivers, HUB forms, etc.) and submit to AR Specialist
• Other duties as assigned

Knowledge, Skills, and Abilities

• Proven excellent written and oral communication skills.
• Ability to perform well under pressure with multiple projects and deadlines.
• Respectful, reliable, and dependable team player.
• Must be proactive and a good planner who is very detail-oriented with the ability to organize and prioritize.
• Maintain confidentiality of HEI’s Corporate information.
• Ability to work independently, taking initiative to move claims to conclusion.
• Display a strong customer service orientation with a positive attitude.
• Demonstrate a strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
• Ability to assess information, anticipate issues and outcomes, and make effective decisions.
• Should have hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, imaging, and telecommunications. This would include, but not limited to, Microsoft Office software programs (i.e., Word, Excel, Outlook, MS Access or other databases), PowerPoint and Adobe Acrobat Professional or similar type software.
• Ability to work and interact professionally and effectively with all levels of staff.
• Ability to meet established deadlines and work as a team player in a professional office.
• Skill in meeting and dealing with people in a courteous and tactful manner.
• Demonstrated ability to review a wide variety of documents.

Education and Experience

• Minimum three years in the construction industry.
• Minimum Bachelor’s Degree (Degree in Construction Management preferred)