Healthcare Scheduling & Records Coordinator

Inglis-2; Philadelphia (Philadelphia County); On-site; USD 23,000 - 29,000; Full time

Job summary

Inglis House seeks a Neighborhood Coordinator to manage residents’ medical record packets, coordinate appointments with clinical staff and families, and maintain accurate documentation for ongoing care.

You will schedule labs, track results, and support daily operations while upholding Inglis Values. Strong organizational skills and discretion are essential to handle confidential information professionally and efficiently.

Qualifications

• Excellent verbal and written communication skills.
• Outstanding organizational and time management skills.
• Detail-oriented with a commitment to accuracy and follow-through.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Schedule and track monthly labs, diagnostic tests (EKGs, x-rays) and ensure timely filing of results.
• Maintain lab books, charts, and accurate filing systems.
• Process new admission charts and close charts per policy; verify documentation for resident deaths.
• Run and print required daily reports (bowel/bladder, ADLs, rounding sheets, 672).
• Greet technicians, prepare MobileX forms, and ensure signed orders are attached.
• Make shift rounds, update communication tools, and share resident updates with clinical leaders.
• Answer phones, assist with faxing, copying, and non-clinical support.
• Facilitate communication between staff, residents, and physicians; assist with resolving concerns.
• Complete monthly audits and MD visit tracking; ensure documentation is timely and accurate.

Skills

Verbal & written communication

Organizational skills

Time management

Discretion with confidential info

Education

High school diploma or equivalent

Associate’s degree in healthcare administration or related field

Tools

Microsoft Office Suite

Job description

Inglis House seeks a Neighborhood Coordinator to manage residents’ medical record packets, coordinate appointments with clinical staff and families, and maintain accurate documentation for ongoing care.

You will schedule labs, track results, and support daily operations while upholding Inglis Values. Strong organizational skills and discretion are essential to handle confidential information professionally and efficiently.