Healthcare Recruitment Experience Lead

Candidate Experience site; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to own the candidate experience for radiology and pathology clinical recruitment. This on-site role coordinates all onsite visits, escorts candidates, and ensures smooth interview, travel, and onboarding touchpoints.

You will support about 35 open positions, act as the liaison between candidates, clinical staff, search committees and HR, and help keep the process organized and professional throughout

Qualifications

• High School Diploma or GED is required.
• Requires 4–6 years of relevant administrative experience in a healthcare or complex organizational setting.
• Experience supporting senior leaders and managing sensitive information.
• Experience within a matrix organization and complex work environment is a plus.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).
• Strong comfort with technology, including Canva and managing multiple calendars simultaneously.
• Must be comfortable and confident driving and transporting candidates as a core part of the job.

Responsibilities

• Create and organize candidate itineraries, assist with travel and manage events for onsite visits.
• Escort and transport candidates to meetings and scheduling locations during onsite visits.
• Coordinate and schedule interview times on clinical staff calendars for onsite visits.
• Coordinate virtual interviews and ensure participants have necessary information and access.
• Serve as the primary liaison for onsite recruitment logistics across candidates, committees, HR and leaders.
• Collaborate with HR to provide search committees with complete and organized application materials.
• Collect and organize feedback from staff following interviews and onboarding activities.

Skills

MS Office

Calendar management

Candidate transport

Canva

Education

High School Diploma/GED

Tools

MS Office Suite

Canva

Job description

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to own the candidate experience for radiology and pathology clinical recruitment. This on-site role coordinates all onsite visits, escorts candidates, and ensures smooth interview, travel, and onboarding touchpoints.

You will support about 35 open positions, act as the liaison between candidates, clinical staff, search committees and HR, and help keep the process organized and professional throughout