Senior Recruitment Coordinator & Candidate Experience Lead

Indiana University Health Inc; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to manage the candidate experience and recruitment logistics for radiology and pathology roles. This role supports approximately 35 open positions, coordinating itineraries, travel, interviews, and onboarding interactions with a focus on professionalism and organization.

You will be the department’s face to visiting candidates, escorting them and ensuring a smooth interview and onboarding process,

Qualifications

• High School Diploma or GED required.
• 4–6 years of relevant administrative experience in healthcare or complex organizations.
• Experience supporting senior leaders and handling sensitive information.
• Experience in a matrix organization is a plus.
• Advanced proficiency with MS Office (Word, PowerPoint, Excel).
• Comfort with technology, Canva, and managing multiple calendars simultaneously.
• Must be comfortable driving and transporting candidates as part of the role.

Responsibilities

• Create and organize candidate itineraries, travel arrangements, and onsite events.
• Escort and transport candidates during onsite visits as their primary point of contact.
• Coordinate and schedule interview times on clinical staff calendars for onsite visits.
• Coordinate virtual interviews and ensure participants have necessary information.
• Serve as liaison for onsite recruitment logistics among candidates, search committees, HR, and leaders.
• Assist with organizing application materials for search committees.

Skills

Calendar management

Interpersonal communication

Discretion with sensitive information

Multitasking

Education

High School Diploma/GED

Tools

MS Office (Word/Excel/PowerPoint)

Canva

Job description

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to manage the candidate experience and recruitment logistics for radiology and pathology roles. This role supports approximately 35 open positions, coordinating itineraries, travel, interviews, and onboarding interactions with a focus on professionalism and organization.

You will be the department’s face to visiting candidates, escorting them and ensuring a smooth interview and onboarding process,