Healthcare Programs Administrative Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 39,000 - 41,000; Full time

Job summary

New River Community College in Pulaski, Virginia seeks an Administrative and Office Specialist III to support the Division of Health Professions. This on-site role manages office functions, maintains documents, and prepares data for regulators and accreditors.

The successful candidate will handle budgets, student files, and coordination of procurement, assignments, and division events, while working with the dean and clinical coordinator as part of a collaborative team.

Qualifications

• Demonstrated knowledge of general office practices and procedures.
• Work experience in an office setting with excellent organizational, oral and written communication skills.
• Ability to create, revise, and maintain data in Excel.
• Ability to manage multiple priorities.
• Ability to work with others in a professional manner.

Responsibilities

• Manage office functions for the division of health professions.
• Maintain strategic documents and course plan files for the division.
• Create, revise, and maintain programs data spreadsheets for accreditors and regulatory bodies.
• Assist with regulatory reports for regulatory and accreditation bodies.
• Maintain and monitor budgets for all departmental accounts in the division.
• Maintain health profession student files.
• Assist the dean with grant proposals.
• Assist clinical coordinator with immunization records and student data to clinical databases.
• Assist faculty with instructional needs and surveys, and monitor grades.
• Coordinate procurement for items requested by faculty and staff.
• Assist in credentialing for the division and plan division events.
• Serve as a liaison to college personnel regarding scheduling and facilities use.
• Collaborate with other departmental administrative staff and perform additional duties.

Skills

General office practices

Office experience

Organizational skills

Written and oral communication

Confidentiality

Microsoft Office

Excel data management

Team collaboration

Tools

PeopleSoft SIS

Microsoft Office

Job description

New River Community College in Pulaski, Virginia seeks an Administrative and Office Specialist III to support the Division of Health Professions. This on-site role manages office functions, maintains documents, and prepares data for regulators and accreditors.

The successful candidate will handle budgets, student files, and coordination of procurement, assignments, and division events, while working with the dean and clinical coordinator as part of a collaborative team.