Admissions and Records Manager

Commonwealth of VA Careers; Pulaski (VA); On-site; USD 50,000 - 53,000; Full time

Job summary

New River Community College is seeking an experienced Admissions and Records Manager to lead the admissions and records team on its Dublin campus. You will oversee policies, compliance, and efficient enrollment processes from application through graduation.

Responsibilities include managing student records, coordinating with SIS, and serving as PDSO for SEVP while ensuring high-quality guidance for prospective and enrolled students.

Qualifications

• Knowledge of office practices and admin operations.
• Strong organizational, oral, written communication, and computer skills.
• Ability to manage multiple priorities and deadlines in a team environment.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Supervise the Admissions and Records Office staff.
• Ensure secure and accurate student records in compliance with regulations.
• Maintain knowledge of college policies and programs for guidance.
• Coordinate annual President’s Awards Ceremony.
• Oversee graduation certification and program completion processes.
• Review admissions applications and determine program placement.
• Serve as Primary Designated School Official (PDSO) for SEVP.
• Evaluate transcripts and transfer credits.
• Oversee SIS processes for admissions, registration, and enrollment.
• Provide SIS training and support to college personnel.
• Administer credit for prior learning and nontraditional experiences.

Skills

Strong communication

Attention to detail

Confidentiality

Time management

Tools

Microsoft Office

Student Information System (SIS)

PeopleSoft SIS

Job description

Title: Admissions and Records Manager

Agency: New River Community College

Location: Pulaski - 155

FLSA: Exempt

Hiring Range: $50,000-$53,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

New River Community College is a two-year public institution of higher education operating under a state-wide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia with an instructional site in Christiansburg. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 4,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.

Duties: NRCC is seeking a decisive, student-focused, detail-oriented, and compliance-driven seasoned professional to join our student services team as the Admissions and Records Manager on our campus in Dublin. The Admissions and Records Manager establishes and interprets admissions policies and procedures, and ensures compliance with institutional, state, and federal requirements. The manager provides leadership for NRCC’s admissions operations, ensuring efficient, accurate, high-quality, student-centered, compliant, and confidential enrollment processes. The manager also oversees daily admissions functions, including the college application, registration, program completion, and graduation certification process, transcript requests, and coordinates the work of the admissions team.

The work of the Admissions and Records Manager requires decisiveness, adaptability, excellent communication skills, strong attention to compliance and details, and a commitment to an outstanding student experience. The manager utilizes an assortment of technological solutions to facilitate admissions and records activities. Reporting to the Coordinator for Admissions and Records and Advising Services, the Admissions and Records Manager’s primary role is to supervise the Admissions and Records Office and staff and oversee a variety of departmental functions and processes.

Responsibilities:

• Supervise the department and staff of the Admissions and Records Office.
• Ensure the security and accuracy of student records in compliance with all Virginia Community College System, federal, and state regulations.
• Maintain a comprehensive knowledge of college policies, procedures, academic programs, and student services to provide accurate information and guidance.
• Coordinate the annual President’s Awards Ceremony.
• Oversee the certification of all graduation candidates and manage the processes related to program completion.
• Review applications for admissions and determine proper program placement for students.
• Serve as the Primary Designated School Official (PDSO) through the Student Exchange Visitor Program (SEVP).
• Evaluate all official college transcripts and award transfer credits toward a student’s program of study.
• Oversee all aspects of the Student Information Systems (SIS) regarding admissions applications, registration, and enrollment.
• Provide training and support for college personnel with the Student Information System (SIS).
• Administer credit for prior learning by evaluating and awarding academic credit for demonstrated subject matter competency gained through prior academic coursework, nonacademic learning, professional work experience, military training, and other nontraditional learning experiences.

Minimum Qualifications:

• Knowledge of general office practices, procedures, and administrative operations.
• Strong organizational, oral, written communication, and computer skills.
• Capacity to manage multiple priorities, meet deadlines, and adapt to changing priorities in a fast-paced, team-oriented environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong analytical, problem-solving, and decision-making skills.
• Advanced proficiency with current Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience supervising, leading, or facilitating the work of others.

Additional Considerations:

• Additional factors that may be considered include:
• Demonstrated success working within a higher education environment and understanding of academic policies and procedures.
• Previous experience utilizing PeopleSoft Student Information System (SIS) or comparable student information systems to support complex college processes.
• Knowledge of federal regulations governing international students, including the Student and Exchange Visitor Program (SEVP), and experience providing services to international student populations.
• Demonstrated leadership skills with the ability to coordinate the work of others while maintaining high-quality customer service.