Healthcare Payroll & HRIS Specialist - Data-Driven

Humboldt-Park-Health; Chicago (IL); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan with employer  

Paid Time Off (PTO)

Education reimbursement

Employee wellness programs

Job summary

Humboldt Park Health is seeking a Payroll & HR Administrator to own payroll execution, strengthen HR operations, and ensure data integrity across the workforce. This 100% onsite role sits at the intersection of payroll, HRIS administration, and workforce analytics.

You will ensure employees are paid accurately and on time, maintain clean HR data, and develop scalable processes in a healthcare setting with multi-state exposure.

Qualifications

• 3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment.
• Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required.
• Deep understanding of payroll processes, wage and hour laws, and tax compliance.
• High proficiency in Excel and HRIS reporting tools.

Responsibilities

• Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce.
• Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay.
• Maintain compliance with federal, state, and local wage and hour laws.
• Partner with Finance on payroll reporting, general ledger alignment, and reconciliations.
• Resolve payroll discrepancies and employee inquiries with urgency and precision.
• Maintain payroll records in accordance with regulatory requirements.
• Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations.
• Ensure accuracy of employee data impacting compensation, benefits, and timekeeping.
• Support benefits administration as it relates to payroll deductions and reporting.
• Partner with HR Generalists and leadership to ensure compensation changes are properly documented and executed.
• Maintain personnel records and ensure appropriate documentation is stored and accessible.
• Maintain high standards of data integrity within UKG UltiPro.
• Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends.
• Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement.
• Support leadership reporting needs with clear, actionable insights.
• Assist in building dashboards and metrics that inform decision-making.
• Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies.
• Maintain audit readiness at all times, including documentation, reporting, and system accuracy.
• Identify inefficiencies in payroll and HR workflows and implement process improvements.
• Support HR audits, compliance reviews, and regulatory reporting.
• Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities.
• Create and maintain SOPs for payroll and HR administrative processes.

Skills

Payroll administration

Attention to detail

Cross-functional communication

HR analytics

Education

Associate's degree in HR/Business

Tools

UKG UltiPro

Excel

Job description

Humboldt Park Health is seeking a Payroll & HR Administrator to own payroll execution, strengthen HR operations, and ensure data integrity across the workforce. This 100% onsite role sits at the intersection of payroll, HRIS administration, and workforce analytics.

You will ensure employees are paid accurately and on time, maintain clean HR data, and develop scalable processes in a healthcare setting with multi-state exposure.