Payroll & HRIS Administrator

Norwegian American Hospital; Chicago (IL); Presencial; USD 75 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, and vision coverage

403(b) retirement plan with employer 2

Paid Time Off (PTO)

Resumo da oferta

Humboldt Park Health is seeking a Payroll & HR Administrator to own payroll operations, strengthen HR processes, and ensure data integrity across the workforce. You will manage UKG UltiPro, audit payroll, and partner with Finance to align reports and GL entries.

The role requires multi-state payroll experience, strong Excel skills, and a disciplined, confidential approach to handling sensitive information. This onsite position offers robust benefits and growth opportunities.

Qualificações

• Associate's degree in HR, accounting, business or related field preferred.
• 3+ years payroll and HR admin experience, preferably in healthcare or multi-state.
• Strong UKG UltiPro experience preferred but not required.
• Understand payroll, wage/hour laws, and tax compliance.
• Proficient in Excel and HRIS reporting tools.
• Attention to detail with a zero-error mindset.
• Strong analytical and problem-solving skills.
• Able to handle confidential information discreetly.
• Strong communication and cross-functional collaboration.

Responsabilidades

• Own end-to-end payroll processing using UKG UltiPro for multi-department workforce.
• Ensure accurate and timely payroll processing including regular, OT, and supplemental pay.
• Manage payroll audits, reconciliations and validations.
• Maintain compliance with wage and hour laws at all levels.
• Develop reports on payroll, headcount, turnover, and workforce trends.
• Create and maintain SOPs for payroll and HR processes.

Conhecimentos

Analytical skills

Attention to detail

Communication skills

Discretion

Cross-functional teamwork

Formação académica

Associate's degree in HR/Accounting/Business

Ferramentas

UKG UltiPro

Excel

HRIS reporting tools

Descrição da oferta de emprego

• Pay or shift range: $75,000 USD to $80,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

About Humboldt Park Health

As a community-based hospital, Humboldt Park Health reinvests in the community through programs that serve the poor and uninsured, manage chronic conditions such as diabetes, provide health education, and promote initiatives and outreach for older adults. We work hard every day to be a place of healing, caring, and connection for the patients and families in the community we call home.

Since its founding in 1894, Humboldt Park Health has been deeply committed to serving the Humboldt Park community. Humboldt Park Health is a 200-bed acute care facility providing patient-centered healthcare services focused on quality and compassionate care, ranging from everyday healthcare needs to treatment for the most critical conditions.

Join a Team That Cares for You, Too

Caring for others starts with supporting the people who make it possible. We are committed to supporting our employees with meaningful benefits, retirement planning support, and opportunities for continued growth and development. Whether you are seeking a full-time, part-time, or Registry position, you will be part of a compassionate, team-oriented environment dedicated to caring for both our patients and our staff.

Benefits eligibility and offerings vary based on employment status and applicable plan requirements. Eligible employees may have access to:

• Medical, dental, and vision coverage
• Employer-paid life and AD&D insurance
• Flexible Spending Account (FSA) options
• 403(b) retirement plan with employer match, subject to eligibility requirements
• Paid Time Off (PTO), which may increase with years of service
• Employee discount at the Humboldt Park Health Wellness Center
• Education reimbursement, subject to eligibility requirements
• Employee wellness programs
• Additional voluntary benefits
• Opportunities for additional shifts, where applicable

Benefits, eligibility, and employer contributions are subject to the applicable plan documents, employment status, and organizational policies.

Position Summary

Humboldt Park Health is seeking a highly detail-oriented and systems-savvy Payroll & Human Resources Administrator to own payroll execution, strengthen HR operations, and ensure data integrity across our workforce.

This role sits at the intersection of payroll, HRIS administration, and workforce analytics. You will be responsible for ensuring employees are paid accurately and on time, HR data is clean and actionable, and processes are compliant, efficient, and scalable.

Essential Duties and Responsibilities

Payroll Administration & Management

• Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce
• Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay
• Manage payroll audits, reconciliations, and pre- and post-processing validations
• Maintain compliance with federal, state, and local wage and hour laws
• Partner with Finance on payroll reporting, general ledger alignment, and reconciliations
• Resolve payroll discrepancies and employee inquiries with urgency and precision
• Maintain payroll records in accordance with regulatory requirements

HRIS Administration

• Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations
• Ensure accuracy of employee data impacting compensation, benefits, and timekeeping
• Support benefits administration as it relates to payroll deductions and reporting
• Partner with HR Generalists and leadership to ensure compensation changes are properly documented and executed
• Maintain personnel records and ensure appropriate documentation is stored and accessible

HR Data & Analytics

• Maintain high standards of data integrity within UKG UltiPro
• Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends
• Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement
• Support leadership reporting needs with clear, actionable insights
• Assist in building dashboards and metrics that inform decision-making

Compliance & Process Improvement

• Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies
• Maintain audit readiness at all times, including documentation, reporting, and system accuracy
• Identify inefficiencies in payroll and HR workflows and implement process improvements
• Support HR audits, compliance reviews, and regulatory reporting
• Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities
• Create and maintain SOPs for payroll and HR administrative processes

Required Qualifications

• Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred
• 3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment
• Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required
• Deep understanding of payroll processes, wage and hour laws, and tax compliance
• High proficiency in Excel and HRIS reporting tools
• Exceptional attention to detail with a zero-error mindset
• Strong analytical and problem-solving skills
• Ability to handle sensitive and confidential information with discretion
• Strong communication skills with the ability to work cross-functionally

Licensure and Certification

Where a professional license or certification is required, the candidate must maintain the applicable license or certification throughout employment and comply with applicable renewal and reporting requirements.

Humboldt Park Health may verify applicable professional licenses, certifications, education, employment history, and other credentials as permitted or required by applicable law and organizational policy.

Schedule

This position follows a Full-Time schedule with during business hours. This position is 100% onsite. Flexibility may be required based on patient care and operational needs.

Compensation

Pay Range: $80,000 per year

The pay range represents the budgeted compensation range for this position. Final offers may vary based on job-related factors, including qualifications, education, experience, skill set, internal equity, applicable policies, and other factors permitted by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.