Healthcare Office Operations Manager

Talentify; Pennington (NJ); On-site; USD 55,000 - 115,000; Full time

Job summary

Matossian Eye Associates in Pennington, NJ, is seeking an Office Manager to oversee daily practice operations and staff management at Prism Vision Group site. The role includes budgeting, compliance, and coordinating across departments to ensure efficient service delivery.

The ideal candidate has 3+ years in healthcare office management, strong HIPAA knowledge, and excellent communication and organizational skills.

Qualifications

• High school diploma or GED; BA/BS preferred.
• 3+ years’ management experience in a healthcare office.
• Experience ensuring HIPAA/OSHA compliance.

Responsibilities

• Manages day-to-day practice operations; administers policies and procedures.
• Oversees office financials and promotes efficient use of resources; dispenses/reconciles petty cash.
• Oversees staff scheduling, time and attendance, including vacations, sick/personal time.
• Interviews, hires and trains new employees as necessary.
• Ensures staff are familiar with job requirements, expectations, and safety and proper use of facilities/equipment.
• Conducts annual employee performance reviews; provides coaching and mentorship.
• Facilitates regular departmental and office staff meetings.
• Promotes professionalism and customer service; develops process improvements.
• Manages filing and organization of patient accounts/demographics.
• Ensures compliance with HIPAA/OSHA and other regulations.
• Interfaces with staff, physicians, patients, and stakeholders.
• Keeps abreast of industry best practices; pursues education.
• Performs other duties as assigned.

Skills

Compliance experience

HIPAA knowledge

Medical knowledge

MS Office

Communication skills

Organizational skills

Mentoring

Diversity

Adaptability

Education

High School diploma or GED

BA/BS degree preferred

Tools

MS Office suite

Job description

Matossian Eye Associates in Pennington, NJ, is seeking an Office Manager to oversee daily practice operations and staff management at Prism Vision Group site. The role includes budgeting, compliance, and coordinating across departments to ensure efficient service delivery.

The ideal candidate has 3+ years in healthcare office management, strong HIPAA knowledge, and excellent communication and organizational skills.