Healthcare Office Manager for Ophthalmology Practice

PRISM Vision Group; Princeton (NJ); On-site; USD 55,000 - 115,000; Full time

Job summary

Outlook Eyecare in Princeton, NJ, part of Prism Vision Group, seeks an Office Manager to lead daily operations and policy compliance. The role oversees finances, scheduling, and staff development in a healthcare setting with HIPAA requirements.

Qualifications include GED and 3+ years in healthcare-office management; experience with MS Office, budgeting, and patient accounts is preferred. This exempt position emphasizes teamwork, accuracy, and service excellence.

Qualifications

• Education: GED; BA/BS degree preferred.
• 3+ years’ experience in a management role with healthcare office experience.

Responsibilities

• Manages day-to-day practice operations and administers policies.
• Oversees office financials, supplies, and petty cash reconciliation.
• Oversees staff scheduling, attendance, vacations, and time off.
• Interviews, hires and trains new employees as necessary.
• Ensures staff understand job requirements and safety.
• Conducts annual performance reviews and coaching.
• Facilitates regular departmental and staff meetings.
• Promotes professionalism and customer service; drives process improvements.
• Manages patient accounts/demographics filing and organization.
• Ensures HIPAA/OSHA and regulatory compliance.
• Interfaces with staff, physicians, patients and stakeholders.
• Keeps abreast of best practices and pursues education.
• Performs other duties as assigned.

Skills

HIPAA knowledge

Medical terminology

Reimbursement policies

Written and verbal communication

Organizational skills

Time management

Staff mentorship

Collaboration & inclusion

Fast-paced environment

Education

GED

BA/BS degree preferred

Tools

MS Office

Job description

Outlook Eyecare in Princeton, NJ, part of Prism Vision Group, seeks an Office Manager to lead daily operations and policy compliance. The role oversees finances, scheduling, and staff development in a healthcare setting with HIPAA requirements.

Qualifications include GED and 3+ years in healthcare-office management; experience with MS Office, budgeting, and patient accounts is preferred. This exempt position emphasizes teamwork, accuracy, and service excellence.