Healthcare Office Operations Lead

US Oncology Inc.; Ridgewood (NJ); On-site; USD 55,000 - 115,000; Full time

Job summary

NJRetina, part of Prism Vision Group, seeks an Office Manager at its Ridgewood, NJ location to oversee daily operations, staffing, and financial controls. This exempt role requires strong healthcare office experience and a commitment to HIPAA compliance.

The Office Manager will supervise scheduling, training, and performance reviews, while coordinating patient accounts and office resources to ensure efficient, high-quality patient care.

Qualifications

• Education: GED or higher; a BA/BS is preferred.
• Healthcare office experience is required or strongly preferred.
• Solid understanding of HIPAA guidelines and office policies.

Responsibilities

• Manages day-to-day practice operations and enforces policies.
• Oversees office financials and budget; handles petty cash reconciliation.
• Schedules staff and manages attendance and time off.
• Interviews, hires, and trains new employees as needed.
• Ensures staff follow safety and facility use guidelines.
• Conducts annual performance reviews and provides coaching.
• Facilitates staff meetings and drives process improvements.
• Maintains patient accounts/demographics filing and organization.
• Ensures compliance with HIPAA/OSHA and other regulations.
• Interacts with staff, physicians, patients, and stakeholders.

Skills

MS Word

MS Excel

MS PowerPoint

Communication skills

Time management

Mentoring staff

Education

GED or High School Diploma

BA/BS degree preferred

Tools

MS Office Suite

Job description

NJRetina, part of Prism Vision Group, seeks an Office Manager at its Ridgewood, NJ location to oversee daily operations, staffing, and financial controls. This exempt role requires strong healthcare office experience and a commitment to HIPAA compliance.

The Office Manager will supervise scheduling, training, and performance reviews, while coordinating patient accounts and office resources to ensure efficient, high-quality patient care.