Healthcare Office Operations Manager

PRISM Vision Group; Ridgewood (NJ); On-site; USD 55,000 - 115,000; Full time

Job summary

PRISM Vision Group at Ridgewood, NJ (NJRetina) seeks an Office Manager to drive daily office operations and ensure policy compliance in a fast-paced healthcare setting.

Exempt, full-time role requiring 3+ years of management experience, HIPAA knowledge, and strong MS Office skills; responsibilities include staffing, finances, patient accounts, training, and process improvements to deliver outstanding service.

Qualifications

• Experience in healthcare office management is required.
• 3+ years in a management role preferred.
• Strong HIPAA knowledge and compliance.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Ability to mentor staff and manage time effectively.

Responsibilities

• Oversee day-to-day practice operations and enforce policies.
• Manage office finances and budget, handle petty cash.
• Schedule staff, track attendance and vacations.
• Hire, train and onboard new employees.
• Ensure staff understand duties and safety.
• Conduct annual performance reviews and coach staff.
• Lead department and office meetings.
• Improve processes and enhance customer service.
• Maintain patient accounts and demographics filing.
• Ensure HIPAA/OSHA compliance.
• Coordinate with physicians, staff and patients.
• Pursue ongoing professional development.

Skills

Healthcare office management

Communication skills

Organizational skills

MS Office

HIPAA knowledge

Staff mentoring

Education

High school diploma / GED

BA/BS degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

PRISM Vision Group at Ridgewood, NJ (NJRetina) seeks an Office Manager to drive daily office operations and ensure policy compliance in a fast-paced healthcare setting.

Exempt, full-time role requiring 3+ years of management experience, HIPAA knowledge, and strong MS Office skills; responsibilities include staffing, finances, patient accounts, training, and process improvements to deliver outstanding service.