Healthcare Office Manager: Operations & Scheduling Leader

Valley ENT; Fresno (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401k

Health/Dental/Life/Disability

Generous PTO

Paid Holidays

Job summary

Valley ENT is seeking an experienced leader to oversee daily medical office operations, staffing coordination, and office administration in our Fresno, CA practice. The role emphasizes HIPAA compliance, scheduling, and financial oversight to ensure smooth patient care.

You will manage records, vendor relations, HR onboarding, and invoicing while maintaining a patient‑focused, efficient work environment. Strong communication and organization are essential.

Qualifications

• Proven experience in medical office management or administrative roles within a healthcare environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, to interact professionally with staff, clients, and vendors.
• Familiarity with records management and compliance requirements relevant to healthcare settings.

Responsibilities

• Manage day-to-day office operations including general office duties and administration to ensure a well-organized work environment.
• Oversee accounts payable processes, ensuring timely and accurate payment of invoices and reconciliation of financial records.
• Coordinate appointment scheduling and manage calendars to optimize staff availability and client access to services.
• Organize and maintain records management systems to ensure compliance with healthcare regulations and confidentiality standards.
• Order and manage office supplies and equipment to support uninterrupted office functions.
• Serve as a liaison between healthcare staff, vendors, and clients to facilitate effective communication and problem resolution.
• Support human resources functions such as onboarding, timekeeping, and maintaining employee records.

Skills

Office management

Organizational skills

Communication skills

HIPAA/compliance familiarity

Education

Associate or Bachelor’s in Business Admin/Healthcare Admin

Tools

EHR systems

Healthcare scheduling software

Job description

Valley ENT is seeking an experienced leader to oversee daily medical office operations, staffing coordination, and office administration in our Fresno, CA practice. The role emphasizes HIPAA compliance, scheduling, and financial oversight to ensure smooth patient care.

You will manage records, vendor relations, HR onboarding, and invoicing while maintaining a patient‑focused, efficient work environment. Strong communication and organization are essential.