Medical Office Manager

Valley-Ent; Fresno (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Holidays

Job summary

Valley ENT in Fresno, CA is seeking an experienced office operations leader to support a patient-centered ENT practice. You will oversee daily administration, coordinate scheduling, and ensure compliant records management while partnering with staff, vendors, and leadership.

Qualified candidates bring proven medical office management experience, strong organizational and communication skills, and the ability to train administrative staff.

Qualifications

• Proven experience in medical office management or administrative roles.
• Strong organizational skills to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, to interact professionally with staff, clients, and vendors.
• Familiarity with records management and compliance requirements relevant to healthcare settings.

Responsibilities

• Manage day-to-day office operations including general office duties and administration to ensure a well-organized work environment.
• Oversee accounts payable processes, ensuring timely and accurate payment of invoices and reconciliation of financial records.
• Coordinate appointment scheduling and manage calendars to optimize staff availability and client access to services.
• Organize and maintain records management systems to ensure compliance with healthcare regulations and confidentiality standards.
• Order and manage office supplies and equipment to support uninterrupted office functions.
• Serve as a liaison between healthcare staff, vendors, and clients to facilitate effective communication and problem resolution.
• Support human resources functions such as onboarding, timekeeping, and maintaining employee records.

Job description

Want to work for an organization that values employees, provides quality patient care, and promotes work life balance? Join the Valley ENT team! We are looking for an experienced leader who wants to grow with our organization.

In addition to annual salary, our benefits package offers:

• 401k
• Health/Dental/Life/Disability Insurance
• Generous PTO
• Paid Holidays

Minimum Qualifications:

• Proven experience in medical office management or administrative roles within a healthcare or social assistance environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal, to interact professionally with staff, clients, and vendors.
• Familiarity with records management and compliance requirements relevant to healthcare settings.

Preferred Qualifications:

• Associate or bachelor’s degree in business administration, Healthcare Administration, or a related field.
• Experience with electronic health record (EHR) systems and healthcare-specific scheduling software.
• Knowledge of healthcare regulations such as HIPAA and their impact on office management.
• Certification in office management or bookkeeping (e.g., Certified Administrative Professional, QuickBooks Certification).
• Familiarity with insurance practices, billing, and authorizations
• Demonstrated ability to lead and train administrative staff in a healthcare environment.

Responsibilities:

• Manage day-to-day office operations including general office duties and administration to ensure a well-organized work environment.
• Oversee accounts payable processes, ensuring timely and accurate payment of invoices and reconciliation of financial records.
• Coordinate appointment scheduling and manage calendars to optimize staff availability and client access to services.
• Organize and maintain records management systems to ensure compliance with healthcare regulations and confidentiality standards.
• Order and manage office supplies and equipment to support uninterrupted office functions.
• Serve as a liaison between healthcare staff, vendors, and clients to facilitate effective communication and problem resolution.
• Support human resources functions such as onboarding, timekeeping, and maintaining employee records.

Physical Requirements (Essential Functions):

Primarily sedentary role; ability to sit for extended periods and use a computer.

Valley ENT is committed to providing reasonable accommodations for qualified individuals with disabilities. Applicants requiring an accommodation during the application or hiring process should contact Human Resources.

Equal Employment Opportunity:

Valley ENT is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or any other protected characteristic under applicable federal or state law.