Healthcare Office Manager: DDD/Medicaid Admin & Scheduling

Assurance Care & Support Services Inc; Woodbridge Township (NJ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401k

Job summary

Assurance Care & Support Services Inc. is seeking an Office Manager to oversee daily administrative operations, support staff, caregivers, and clients in a healthcare setting.

The role ensures compliance with state regulations, maintains client and employee records, and fosters an organized workplace. You will supervise staff, coordinate scheduling, and support payroll processes while ensuring confidentiality and high-quality service.

Qualifications

• 2+ years of administrative or office management experience, preferably in a healthcare or home care setting.
• Knowledge of DDD, Medicaid, or healthcare regulations is highly desirable.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and scheduling software.
• Ability to maintain confidentiality and manage sensitive information professionally.
• Detail-oriented with strong problem-solving abilities.

Responsibilities

• Manage day-to-day administrative tasks including answering phones, scheduling, and responding to emails.
• Oversee client intake process, including collecting required documentation and maintaining accurate records.
• Supervise office staff, providing guidance, training, and support as needed.
• Ensure compliance with state and agency policies (including DDD and Medicaid regulations).
• Maintain employee files, background checks, training documentation, and certifications.
• Coordinate caregiver/client scheduling and match appropriate staff to clients based on needs and availability.
• Manage timesheets, attendance, and assist with payroll processing.
• Order and manage office supplies and medical equipment inventory.
• Serve as liaison between clients, families, staff, and healthcare professionals.
• Prepare reports, maintain filing systems, and support audits and inspections.
• Support hiring, onboarding, and training processes for new employees.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Scheduling software

Confidentiality

Detail-oriented

Problem-solving

Education

High school diploma

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Scheduling software

Job description

Assurance Care & Support Services Inc. is seeking an Office Manager to oversee daily administrative operations, support staff, caregivers, and clients in a healthcare setting.

The role ensures compliance with state regulations, maintains client and employee records, and fosters an organized workplace. You will supervise staff, coordinate scheduling, and support payroll processes while ensuring confidentiality and high-quality service.