Healthcare Office Manager — Billing & Accounts

St. Martin's in the Pines ILF - A Diversicare Transitional Care Community; Alabama; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Excellent 401k plan

Tuition Reimbursement

Vacation, Holiday, and Sick Time

Disability Insurance

Employee Assistance Program

Life Insurance

Referral Bonuses

DiversICARE hardship fund

Pay advancement program

Job summary

Diversicare is seeking an experienced accounting/billing professional to join our facility’s finance team in Alabama. The role focuses on cash receipts, invoicing, trust accounts, and month-end close processes across resident and company records.

You will handle payables/receivables, maintain Medicare/Medicaid logs, and support audits while ensuring accuracy and confidentiality in all financial interactions.

Qualifications

• Two years of college accounting courses or equivalent work experience.
• 1–2 years in accounting or bookkeeping in long-term care.
• Clerical accuracy to detect posting errors.
• Familiarity with adding machines and office software.
• Strong interpersonal and customer service skills.

Responsibilities

• Record cash receipts in resident or company accounts.
• Prepare invoices, statements, and credit memos; post to general ledger.
• Maintain billing and financial files for residents.
• Maintain resident trust accounts and monthly balances.
• Handle petty cash and disbursements with proper signatures.
• Prepare month-end close and reports for Regional Office.
• Reconcile bank statements monthly.
• Coordinate collections with Administrator.
• Send monthly bills to residents and third-party payors; maintain back-up records.
• Maintain Medicare/Medicaid logs and prepare year-end audits.
• Record payables/receivables and month-end accruals.
• Understand reimbursement systems to ensure accurate billings.
• Reconcile room and board to census.
• Maintain confidentiality; communicate effectively with residents, families, staff.

Skills

Interpersonal skills

Customer service

Clerical accuracy

Education

Two years of college accounting courses

Equivalent experience

Tools

Accounting software

Adding machines

Job description

Diversicare is seeking an experienced accounting/billing professional to join our facility’s finance team in Alabama. The role focuses on cash receipts, invoicing, trust accounts, and month-end close processes across resident and company records.

You will handle payables/receivables, maintain Medicare/Medicaid logs, and support audits while ensuring accuracy and confidentiality in all financial interactions.