Assistant Business Office Manager

St. Martin's in the Pines ILF - A Diversicare Transitional Care Community; Alabama; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Excellent 401k plan

Tuition Reimbursement

Vacation, Holiday, and Sick Time

Disability Insurance

Employee Assistance Program

Life Insurance

Referral Bonuses

DiversICARE hardship fund

Pay advancement program

Job summary

Diversicare is seeking an experienced accounting/billing professional to join our facility’s finance team in Alabama. The role focuses on cash receipts, invoicing, trust accounts, and month-end close processes across resident and company records.

You will handle payables/receivables, maintain Medicare/Medicaid logs, and support audits while ensuring accuracy and confidentiality in all financial interactions.

Qualifications

• Two years of college accounting courses or equivalent work experience.
• 1–2 years in accounting or bookkeeping in long-term care.
• Clerical accuracy to detect posting errors.
• Familiarity with adding machines and office software.
• Strong interpersonal and customer service skills.

Responsibilities

• Record cash receipts in resident or company accounts.
• Prepare invoices, statements, and credit memos; post to general ledger.
• Maintain billing and financial files for residents.
• Maintain resident trust accounts and monthly balances.
• Handle petty cash and disbursements with proper signatures.
• Prepare month-end close and reports for Regional Office.
• Reconcile bank statements monthly.
• Coordinate collections with Administrator.
• Send monthly bills to residents and third-party payors; maintain back-up records.
• Maintain Medicare/Medicaid logs and prepare year-end audits.
• Record payables/receivables and month-end accruals.
• Understand reimbursement systems to ensure accurate billings.
• Reconcile room and board to census.
• Maintain confidentiality; communicate effectively with residents, families, staff.

Skills

Interpersonal skills

Customer service

Clerical accuracy

Education

Two years of college accounting courses

Equivalent experience

Tools

Accounting software

Adding machines

Job description

Overview

Smile, You’ve Found Us!

Are you passionate about caregiving? Would you like to work with the best team in the world? If so, Diversicare invites you to apply.

We build on trust, respect, customer focus, compassion, diplomacy, appreciation and strong communication skills to shape the culture in our workplace. Diversicare team members play a critical role in fostering an environment of Service Excellence, which we extend to all those we are privileged to serve.

Full Time Benefits include:

• Medical/Dental/Vision
• Excellent 401k plan
• Tuition Reimbursement
• Vacation, Holiday, and Sick Time
• Long and Short Term Disability
• Employee Assistance Program
• Life Insurance
• Referral Bonuses
• DiversICARE - employee hardship fund
• Pay advancement program - OnShift Wallet

Diversicare provides post-acute care services to patients and residents at 61 skilled nursing and long-term care centers in eight states, primarily in the Southeast, Midwest and Southwest United States. Together, with our team of dedicated healthcare professionals, we leverage our diverse strengths to provide each patient and resident with healthcare serves that best meet their needs.

It is Diversicare’s Mission to “Improve every life we touch by providing exceptional healthcare and exceeding expectations.”

We are guided to excellence by five Core Values: Integrity, Excellence, Compassion, Teamwork and Stewardship, as well as 12 Service Standards.

We build on trust, respect, customer focus, compassion, diplomacy, appreciation and strong communication skills to shape the culture in our workplace. Diversicare team members play a critical role in fostering an environment of Service Excellence. Our Service Standards are in place to offer support. They lead us to what matters most to our company: creating a warm, caring, safe and professional environment for our customers and each other.

Our culture of impassioned service delivery is the Diversicare Difference.

Responsibilities

1. Records cash receipts in the proper company or resident account.2. Assembles invoices and corresponding statements for accounts payable and prepares the necessary credit memo; posts disbursements to the general ledger and completes entries through the trial balance.3. Maintains necessary billing and financial information on resident business files.4. Maintains resident trust accounts, balances monthly, and sends statements to residents as required.5. Maintains general petty cash and resident trust petty cash and makes necessary disbursements; receives appropriate signatures and posts transactions.6. Accumulates records from the department managers and accomplishes the month-end closing, reporting all necessary information for Regional Office.7. Reconciles bank statements, monthly.8. Performs and coordinates all collection efforts with Administrator.9. Sends bills monthly to residents and third party agencies; maintains accurate records of payor sources, addresses, telephone numbers, etc.; explains bills to residents as necessary and maintains appropriate back-up records.10. Maintains Medicare/Medicaid logs and prepares information for year-end audits and cost reports.11. Maintains system for recording payables/receivables and accurately completes month-end accruals for charges not yet billed and payables not yet received.12. Knowledge of reimbursement system, allowable services and documentation required so billings are accurate.13.Reconciles room and board to monthly census.14. Maintains confidentiality of all information.15. Maintains effective communication with residents, families and facility staff.

Qualifications

1. Two years of college level accounting courses are required or equivalent experience.2. One to two years experience in accounting or bookkeeping in long term care or the skilled nursing setting is required.3. Clerical ability required to detect and avoid errors in posting figures between accounts.4. Knowledge of adding machines and computer software.5. Good interpersonal and customer services skills needed to effectively work with residents, families and outside agencies.

(EOE)