Healthcare Office Coordinator - Keep Care Running

Charlie Health; Seattle (WA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Benefits package

Job summary

Charlie Health in Seattle, WA is seeking an Office Coordinator to manage day-to-day office operations and support care delivery at our behavioral health organization.

The role handles administrative paperwork essential to clinical operations, including processing payor and license applications, data entry, reconciling data across systems, and submitting claims, on an as-needed basis alongside broader office responsibilities.

Qualifications

• 2+ years of experience in office coordination or a related role, preferably in a healthcare or behavioral health setting.
• Familiarity with payor credentialing, license applications, claims submissions, and data entry.
• Comfort working with compliance or clinical operations in a regulated environment.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment for staff and visitors.
• Process administrative paperwork to support care delivery, including payor and license applications and claims submissions.
• Collaborate with Compliance to ensure infrastructure supports on-site behavioral health services.
• Lead various organizational projects within People Operations and cross-functionally.
• Assist IT and help store/manage devices as needed.
• Support leadership with special projects and events.
• Review and transfer patient data between Salesforce and medical records systems accurately and compliantly.
• Maintain patient charts and records, ensuring documents are complete and up-to-date.
• Enter and update patient information in databases and EHR systems, ensuring data integrity.
• Provide administrative support to admissions and clinical teams, schedule appointments, and handle correspondence.
• Adhere to HIPAA and other compliance standards for privacy and data handling.
• Collaborate across teams to ensure smooth patient care and administrative workflows.

Skills

Office coordination

Administrative support

Multitasking

Job description

Charlie Health in Seattle, WA is seeking an Office Coordinator to manage day-to-day office operations and support care delivery at our behavioral health organization.

The role handles administrative paperwork essential to clinical operations, including processing payor and license applications, data entry, reconciling data across systems, and submitting claims, on an as-needed basis alongside broader office responsibilities.