In-Office Healthcare Operations Coordinator

Charlie Health; Millcreek (UT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits

Stock options

Job summary

Charlie Health in Millcreek, Utah, seeks an Office Coordinator to manage day-to-day office operations and support care delivery in a fully in-office role, Monday–Friday, 9:00 AM–5:00 PM.

You will handle administrative paperwork, data entry across systems, and claims submissions, collaborating with Compliance to maintain HIPAA-compliant operations and a welcoming environment for staff and visitors.

Qualifications

• 2+ years experience in office coordination or admin support in healthcare.
• Familiar with payor credentialing, license applications, and claims submissions.
• Must be in-office and authorized to work in the United States.

Responsibilities

• Manage day-to-day office operations and create a welcoming environment for staff and visitors.
• Process payor and license applications, data entry, and reconcile data across systems.
• Partner with Compliance to support on-site behavioral health services.
• Assist IT with issues and manage device storage.
• Review and transfer patient data between Salesforce and medical records systems.
• Maintain patient charts and data management across internal guidelines and regulatory requirements.
• Provide scheduling and administrative support to admissions and clinical teams.
• Ensure HIPAA compliance and data handling procedures.

Skills

Office coordination

Data entry

Communication

Job description

Charlie Health in Millcreek, Utah, seeks an Office Coordinator to manage day-to-day office operations and support care delivery in a fully in-office role, Monday–Friday, 9:00 AM–5:00 PM.

You will handle administrative paperwork, data entry across systems, and claims submissions, collaborating with Compliance to maintain HIPAA-compliant operations and a welcoming environment for staff and visitors.