In-Office Healthcare Operations Coordinator

Charlie Health; Levittown (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Charlie Health is seeking an Office Coordinator to manage the day-to-day operations of our office and support care delivery at our behavioral health organization.

The Office Coordinator will handle administrative paperwork essential to clinical operations, including processing payor and license applications, completing data entry, reconciling data across systems, and submitting claims, on an as-needed basis alongside broader office responsibilities.

Qualifications

• 2+ years of experience in office coordination or administrative support, preferably in healthcare.
• Strong organizational and communication skills with attention to detail.
• Experience with data entry, payor credentialing, license applications, and claims submissions.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment for staff and visitors.
• Process administrative paperwork to facilitate care delivery, including payor and license applications, claims submissions, and data entry across systems.
• Partner with Compliance to ensure the office supports on-site behavioral health services.

Skills

Office coordination

Administrative support

Data entry

HIPAA compliance

Communication

Tools

Salesforce

EHR systems

Job description

Charlie Health is seeking an Office Coordinator to manage the day-to-day operations of our office and support care delivery at our behavioral health organization.

The Office Coordinator will handle administrative paperwork essential to clinical operations, including processing payor and license applications, completing data entry, reconciling data across systems, and submitting claims, on an as-needed basis alongside broader office responsibilities.