Home Health Office Coordinator - Backbone to Patient Care

VitalCaring Group; Sarasota (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Vision insurance

Dental coverage

Job summary

VitalCaring is seeking an Office Coordinator to ensure smooth branch operations in a fast-paced home health environment. You will support clinicians by organizing tasks, handling communications, and maintaining efficient office systems delivered with care and reliability.

The role emphasizes proactive organization, ownership, and teamwork to enable high-quality patient care and stable daily operations across the branch.

Qualifications

• High school diploma or equivalent
• 2 years of administrative or office experience (healthcare preferred)
• Strong organizational skills with attention to detail
• Excellent communication and customer service skills, including phone support
• Comfortable working with computers, systems, and office technology
• Ability to multitask, prioritize, and adapt in a fast-paced environment

Responsibilities

• Manage day-to-day office operations, including clerical tasks, supplies, and office systems
• Partner with the Branch Director to support team needs and maintain an efficient work environment
• Coordinate onboarding tasks, including I-9 completion and new hire documentation
• Prepare and organize materials for new hire orientation and ensure readiness for day one
• Handle incoming and outgoing mail, including patient-related documentation and vendor invoices
• Answer incoming calls and support outbound communication on behalf of the branch
• Maintain accurate records through data entry and updates in internal systems
• Serve as a key point of contact for office needs, vendors, and team support

Skills

Administrative experience

Healthcare experience

Organization

Communication

Education

High school diploma or equivalent

Job description

VitalCaring is seeking an Office Coordinator to ensure smooth branch operations in a fast-paced home health environment. You will support clinicians by organizing tasks, handling communications, and maintaining efficient office systems delivered with care and reliability.

The role emphasizes proactive organization, ownership, and teamwork to enable high-quality patient care and stable daily operations across the branch.