Healthcare Office Coordinator - Care Ops & Admin

charliehealthbehavioralhealthoperations; Commerce City (CO); On-site; USD 42,000 - 60,000; Full time

Job summary

Charlie Health in Commerce City, CO is seeking an Office Coordinator to manage the day-to-day operations of our Colorado office and support on-site behavioral health services. The role handles administrative paperwork, data entry, and reconciliation across systems, and partners with Compliance to ensure operational readiness.

This in-office position runs Monday through Friday, 9:00 AM to 5:00 PM, with responsibilities spanning data transfer between Salesforce and medical records, patient chart

Qualifications

• 2+ years of experience in office coordination or administrative support.
• Experience in a healthcare or behavioral health organization is preferred.
• Familiarity with HIPAA and data handling practices.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Process administrative paperwork that facilitates care delivery, including payor and license applications, claims submissions, and data entry.
• Partner with Compliance to ensure the office supports on-site behavioral health services.
• Lead various projects within People Operations and collaborate cross-functionally.
• Assist IT with issues and support device storage and management.
• Promote Charlie Health culture through events and team meetings.
• Provide information and support to staff and visitors as the office point of contact.
• Data Review and Transfer: manage data between Salesforce and medical records systems with accuracy.
• Patient Chart Maintenance: keep charts up-to-date and compliant with guidelines.
• Administrative Support: schedule appointments, organize meetings, and handle correspondence.
• Adhere to HIPAA and data handling procedures; collaborate with admissions, clinical and admin teams.

Skills

Office coordination

Administrative support

Healthcare experience

Salesforce

Tools

Salesforce

Job description

Charlie Health in Commerce City, CO is seeking an Office Coordinator to manage the day-to-day operations of our Colorado office and support on-site behavioral health services. The role handles administrative paperwork, data entry, and reconciliation across systems, and partners with Compliance to ensure operational readiness.

This in-office position runs Monday through Friday, 9:00 AM to 5:00 PM, with responsibilities spanning data transfer between Salesforce and medical records, patient chart