Healthcare Office & Billing Coordinator

Aviata; Jacksonville (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay with PTO and holidays

Access to online learning 24/7

Health, dental, and vision insurance

401k with match

Job summary

Aviata is seeking a Business Office Coordinator in Jacksonville, FL to manage facility accounts receivable, oversee the business office, and ensure accurate billing and payment processing for residents and families.

You will handle trust funds, payer communications, and reporting, coordinating with vendors and AHCA screenings as part of daily duties. This role requires attention to detail and strong accounting skills.

Qualifications

• Must possess, as minimum, a high-school diploma or its equivalent.
• Two-year degree preferred.
• Minimum of three (3) years’ experience in bookkeeping or accounting practices; healthcare accounting preferred but not required.

Responsibilities

• Manage and reconcile Resident Trust Funds and resident/patient insurance premium payments for the center managed income.
• Lead and coordinate all aspects of the business office, including supervision of census entry, reports, reconciliation, and flow of Medical Pending documentation.
• Participate in IDT utilization review process and reports for LTC conversions and potential payor issues.
• Assist with Medicaid Pending Payer conversations with upcoming conversions.
• Apply for disability and Medicare Part B & D as needed on behalf of residents.
• Ensure yearly reporting of all Representative Payee to Social Security and entitlement of LTC Medicaid residents with PNA.
• Manage flow of payor and billing information among centers and billing office; handle vendor payments and replenish Petty Cash.
• ACHA Nursing Home Utilization reporting to Inpatient Census Days each month.
• Assist residents, vendors, or family with payment concerns.
• Disenrollments and follow-up completion.

Skills

Bookkeeping

Accounting

Financial reporting

Typing 45 wpm

10-key calculator

Organizational skills

Process improvement

Education

High school diploma or equivalent

Two-year degree preferred

Job description

Aviata is seeking a Business Office Coordinator in Jacksonville, FL to manage facility accounts receivable, oversee the business office, and ensure accurate billing and payment processing for residents and families.

You will handle trust funds, payer communications, and reporting, coordinating with vendors and AHCA screenings as part of daily duties. This role requires attention to detail and strong accounting skills.