Healthcare Office Administrator

Premier OBGYN of Texas; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a proactive Office Manager to lead daily operations in a dynamic healthcare environment. This role is essential for ensuring efficient workflow, managing billing processes, and supervising a dedicated team. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional leadership and communication skills. You will be at the forefront of patient service, handling HR functions, and maintaining compliance with healthcare regulations. If you have a passion for organization and team leadership, this is an exciting opportunity to make a significant impact.

Benefits

Dental Insurance

Health Insurance

Health Savings Account

Life Insurance

Paid Time Off

Vision Insurance

Qualifications

• Proven experience in an administrative or office management role is required.
• Strong leadership skills with the ability to multitask effectively.

Responsibilities

• Oversee daily office operations and ensure efficient workflow, including billing.
• Manage phone systems and handle incoming calls professionally.
• Support financial management tasks, including payroll, budgeting and reporting.

Skills

Leadership Skills

Communication Skills

Multitasking

Knowledge of Insurance Processes

Familiarity with HIPAA and OSHA Regulations

Office Software Proficiency

Education

Experience in Administrative or Office Management Role

Tools

EMR Systems (ECW)

Office Software

Phone Systems

Job description

Job Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate is proactive, detail-oriented, thrives in a fast-paced environment, and is passionate about delivering outstanding service to patients and staff alike. This role involves managing various office functions, including revenue management, budgeting, and supervising team members to ensure a productive work environment.

Responsibilities

• Oversee daily office operations and ensure efficient workflow, including billing.
• Manage phone systems and handle incoming calls professionally.
• Handle HR functions, including hiring, training, performance evaluations and staff development.
• Oversee insurance verifications, authorizations, billing processes and patient collections.
• Supervise administrative staff and provide guidance as needed.
• Address patient concerns and escalate issues appropriately
• Implement effective calendar management practices to optimize scheduling.
• Communicate effectively with team members, clients, and vendors to foster positive relationships.
• Support financial management tasks, including payroll, budgeting and reporting.
• Maintain compliance with healthcare regulations and office policies
• Assist physicians with insurance and hospital credentialing

Experience

• Proven experience in an administrative or office management role is required.
• Strong leadership skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Knowledge of insurance processes, coding, billing and EMR systems (ECW)
• Familiarity with HIPAA and OSHA regulations
• Experience in team management and supervising staff is a plus.
• Familiarity with budgeting processes and vendor relations is advantageous.
• Proficient in using office software and phone systems.

If you are an enthusiastic individual with a passion for organization and team leadership, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

License/Certification:

• Driver's License (Required)

Ability to Commute:

• San Antonio, TX 78229 (Preferred)

Ability to Relocate:

• San Antonio, TX 78229: Relocate before starting work (Preferred)

Work Location: In person