Healthcare Legal Assistant & Compliance Coordinator

AdventHealth; United States; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well‑being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Tampa, FL is seeking an experienced Legal Assistant/Secretary to support attorneys and manage confidential legal documents. You will proofread, organize correspondence, and maintain project logs while ensuring HIPAA compliance.

The role requires strong proofreading, professional communication, and proficiency in Microsoft Office and supporting legal workflows. A 5+ year track record in legal support within healthcare is preferred, with an Associate degree.

Qualifications

• Excellent proofreading and grammar skills, including redline and compare functions in Word.
• Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys.
• Effective communication and organizational skills.
• Demonstrate a positive attitude, the ability to work with others, and a desire to learn.
• Self‑motivated and quick thinker.
• Understanding of the culture and working environment in AdventHealth.
• Ability to understand the applicable legal landscape, including healthcare regulatory environment.
• Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Must maintain a high level of confidentiality and discretion in all matters.

Responsibilities

• Proofreads and organizes all correspondence and documents to ensure correct spelling, punctuation, and grammar.
• Maintains and updates project management logs and reports for all assigned projects.
• Maintains confidentiality in all matters and adheres to relevant regulations, including HIPAA.
• Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters.
• Schedules and coordinates appointments, meetings, and events for attorneys and department staff.
• Prepares, types, and formats legal documents, correspondence, and templates.
• Responds to communications and emails promptly and professionally.
• Prepares and submits expense reports in a timely manner.
• Assists with reviewing, processing, and submitting external legal and other invoices.
• Supports the preparation and placement of legal holds, contract administration, review, and follow-up.
• Creates and maintains legal hold and contract databases and original files.
• Maintains both paper and electronic files for projects, ensuring organization and accessibility.
• Perform other duties as assigned.

Skills

Proofreading

Professional communication

Confidentiality

Microsoft Office

Healthcare law understanding

Education

Associate

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

PeopleSoft

E-Billing

Pacer

Job description

AdventHealth in Tampa, FL is seeking an experienced Legal Assistant/Secretary to support attorneys and manage confidential legal documents. You will proofread, organize correspondence, and maintain project logs while ensuring HIPAA compliance.

The role requires strong proofreading, professional communication, and proficiency in Microsoft Office and supporting legal workflows. A 5+ year track record in legal support within healthcare is preferred, with an Associate degree.