Legal Assistant

UF Health; St. Augustine South (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

UF Health in Florida is seeking a Legal Secretary to provide administrative and operational support to a centralized, multi-campus healthcare legal department. This role is responsible for the accurate preparation of legal and business documents, coordination of calendars and meetings, facilitation of internal and external communications, and processing of financial and administrative transactions.

Serving as a key point of contact for the legal department, the Legal Secretary ensures

Qualifications

• Associate’s degree in Legal Studies, Business Administration, Healthcare Administration, or a related field required.
• Paralegal certificate or legal administrative certification preferred.
• Six (6) years of administrative or legal support experience may substitute for post‑high school education.

Responsibilities

• Prepare, review, and maintain legal, business, and administrative documents with accuracy and confidentiality.
• Coordinate calendars, meetings, conference calls, and scheduling for attorneys across campuses.
• Serve as primary contact for internal and external communications within the legal department.
• Process invoices, expense reports, purchase requests, and other financial transactions.
• Maintain organized legal files, records, contracts, and departmental documentation per policy.
• Provide administrative support to attorneys and staff, including workflow coordination.
• Assist with meeting logistics, agenda prep, and follow-up documentation.
• Manage competing priorities and high-volume workloads in a fast-paced healthcare environment.
• Ensure professional, timely, customer-focused communication across interactions.
• Support cross-campus operations and collaboration within the legal department.

Skills

Administrative support

Multitasking

Discretion

Organizational skills

Time management

Communication

Microsoft Office

Education

Associate’s degree in Legal Studies or related

Paralegal certificate preferred

Six years of experience may substitute for post‑high school education

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Document management systems

Job description

Overview

Thrive in a fast-paced legal environment where attention to detail and professionalism are valued every day.

Work Style: Onsite

Location: Available at one of our four locations — Gainesville, Jacksonville, St. Johns, or Leesburg

FTE: Full-Time (1.0 FTE)

The Legal Secretary provides administrative and operational support to a centralized, multi-campus healthcare legal department. This role is responsible for the accurate preparation of legal and business documents, coordination of calendars and meetings, facilitation of internal and external communications, and processing of financial and administrative transactions.

Serving as a key point of contact for the legal department, the Legal Secretary ensures professional, timely, and efficient handling of inquiries, supports attorneys and legal staff across functional areas, and helps maintain consistent processes and service delivery across all campuses. This position requires strong organizational skills, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

Key Responsibilities

• Prepare, review, and maintain legal, business, and administrative documents with a high level of accuracy, professionalism, and confidentiality
• Coordinate calendars, meetings, conference calls, and scheduling activities for attorneys and legal staff across multiple campuses
• Serve as a primary point of contact for internal and external communications within the legal department
• Process invoices, expense reports, purchase requests, and other financial or administrative transactions in a timely manner
• Maintain organized legal files, records, contracts, and departmental documentation in accordance with established policies and procedures
• Provide administrative and operational support to attorneys and legal staff, including document preparation and workflow coordination
• Assist with meeting logistics, agenda preparation, presentation materials, and follow-up documentation
• Manage competing priorities, deadlines, and high-volume workloads in a fast-paced healthcare environment
• Ensure professional, timely, and customer-focused communication and service delivery across all interactions
• Support operational consistency, collaboration, and administrative efficiency across all legal department locations
• Handle sensitive and confidential information with discretion and sound judgment
• Collaborate with cross-functional departments and leadership teams to support legal and business operations across the enterprise

Qualifications

Education

• Associate’s degree in Legal Studies, Business Administration, Healthcare Administration, or a related field required.
• Paralegal certificate or legal administrative certification preferred.
• Six (6) years of administrative or legal support experience in healthcare, compliance, contracts, regulatory, or a related field may substitute for post‑high school education.

Experience

• Minimum of 6 years of administrative or legal support experience, preferably within a law firm or in-house legal department.
• Experience supporting multiple professionals in a high-volume, fast-paced environment.
• Experience with document preparation, calendaring, meeting coordination, and administrative support.
• Strong ability to manage competing priorities and meet deadlines.
• Proven experience handling confidential and sensitive information with discretion and professionalism.
• Excellent organizational, communication, and time management skills.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience using document management systems preferred.
• Healthcare, compliance, contracts, or regulatory experience preferred.

Licensure/Certifications

• Paralegal certificate or legal administrative certification preferred.