Legal Assistant

AdventHealth; United States; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well‑being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Tampa, FL is seeking an experienced Legal Assistant/Secretary to support attorneys and manage confidential legal documents. You will proofread, organize correspondence, and maintain project logs while ensuring HIPAA compliance.

The role requires strong proofreading, professional communication, and proficiency in Microsoft Office and supporting legal workflows. A 5+ year track record in legal support within healthcare is preferred, with an Associate degree.

Qualifications

• Excellent proofreading and grammar skills, including redline and compare functions in Word.
• Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys.
• Effective communication and organizational skills.
• Demonstrate a positive attitude, the ability to work with others, and a desire to learn.
• Self‑motivated and quick thinker.
• Understanding of the culture and working environment in AdventHealth.
• Ability to understand the applicable legal landscape, including healthcare regulatory environment.
• Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Must maintain a high level of confidentiality and discretion in all matters.

Responsibilities

• Proofreads and organizes all correspondence and documents to ensure correct spelling, punctuation, and grammar.
• Maintains and updates project management logs and reports for all assigned projects.
• Maintains confidentiality in all matters and adheres to relevant regulations, including HIPAA.
• Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters.
• Schedules and coordinates appointments, meetings, and events for attorneys and department staff.
• Prepares, types, and formats legal documents, correspondence, and templates.
• Responds to communications and emails promptly and professionally.
• Prepares and submits expense reports in a timely manner.
• Assists with reviewing, processing, and submitting external legal and other invoices.
• Supports the preparation and placement of legal holds, contract administration, review, and follow-up.
• Creates and maintains legal hold and contract databases and original files.
• Maintains both paper and electronic files for projects, ensuring organization and accessibility.
• Perform other duties as assigned.

Skills

Proofreading

Professional communication

Confidentiality

Microsoft Office

Healthcare law understanding

Education

Associate

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SharePoint

PeopleSoft

E-Billing

Pacer

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose‑minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family:

Benefits

• Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well‑being Resources Mental Health Resources and Support Pet Benefits

Schedule: Full time Shift: Day (United States of America) Address: 14055 Riveredge Dr City: Tampa State: Florida Postal Code: 33637

Job Description

• Proofreads and organizes all correspondence and documents to ensure correct spelling, punctuation, and grammar.
• Maintains and updates project management logs and reports for all assigned projects.
• Maintains confidentiality in all matters and adheres to relevant regulations, including HIPAA.
• Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters.
• Schedules and coordinates appointments, meetings, and events for attorneys and department staff.
• Prepares, types, and formats legal documents, correspondence, and templates.
• Responds to communications and emails promptly and professionally.
• Prepares and submits expense reports in a timely manner.
• Assists with reviewing, processing, and submitting external legal and other invoices.
• Supports the preparation and placement of legal holds, contract administration, review, and follow-up.
• Creates and maintains legal hold and contract databases and original files.
• Maintains both paper and electronic files for projects, ensuring organization and accessibility.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Expertise in various computer software and applications to perform legal related tasks, including word processing, spreadsheet, document management, Sharedpoint, Peoplesoft, electronic mail/calendaring, and database programs;
• [Required] Excellent proofreading and grammar skills, including redline and compare functions in Word;
• [Required] Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys;
• [Required] Effective communication and organizational skills;
• [Required] Demonstrate a positive attitude, the ability to work with others, and a desire to learn;
• [Required] Self‑motivated and quick thinker;
• [Required] Understanding of the culture and working environment in AdventHealth;
• [Required] Ability to understand the applicable legal landscape, including healthcare regulatory environment;
• [Required] Ability to satisfactorily communicate (verbally and written) with all levels of personnel throughout the organization;
• [Required] Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint);
• [Required] Must maintain a high level of confidentiality and discretion in all matters, including, but not limited to discretion with discussing personnel/patient related issues.
• [Required] Work with Legal Department attorneys to review and process invoices;
• [Required] E‑Billing, Board Portals;
• [Preferred] Westlaw, LEXIS;
• [Preferred] Lien, UCC Searches, and business filing portal;
• [Preferred] Pacer and other court and administrative agency docketing portals;
• [Preferred] Strong organizational skills;
• [Preferred] Online expense reimbursement system such as Concur;
• [Preferred] Demonstrated ability to adapt to new situations and responsibilities;
• [Preferred] Has 5 years’ experience in the legal field, with 0‑3 years’ experience in healthcare‑related law or litigation;
• [Required] Education: Associate;
• [Required] Work Experience: 5+ years in the legal field, either as a legal secretary or legal assistant;
• [Required] Associates degree AND 5+ years of experience OR High School Grad or Equiv AND 7+ years of experience Physical Requirements: (Please click the link below to view work requirements) Pay Range: $21.95 - $40.82 Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/ This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith‑based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.