Healthcare Legal Assistant — Multi-Campus Admin & Scheduling

UF Health; St. Augustine South (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

UF Health in Florida is seeking a Legal Secretary to provide administrative and operational support to a centralized, multi-campus healthcare legal department. This role is responsible for the accurate preparation of legal and business documents, coordination of calendars and meetings, facilitation of internal and external communications, and processing of financial and administrative transactions.

Serving as a key point of contact for the legal department, the Legal Secretary ensures

Qualifications

• Associate’s degree in Legal Studies, Business Administration, Healthcare Administration, or a related field required.
• Paralegal certificate or legal administrative certification preferred.
• Six (6) years of administrative or legal support experience may substitute for post‑high school education.

Responsibilities

• Prepare, review, and maintain legal, business, and administrative documents with accuracy and confidentiality.
• Coordinate calendars, meetings, conference calls, and scheduling for attorneys across campuses.
• Serve as primary contact for internal and external communications within the legal department.
• Process invoices, expense reports, purchase requests, and other financial transactions.
• Maintain organized legal files, records, contracts, and departmental documentation per policy.
• Provide administrative support to attorneys and staff, including workflow coordination.
• Assist with meeting logistics, agenda prep, and follow-up documentation.
• Manage competing priorities and high-volume workloads in a fast-paced healthcare environment.
• Ensure professional, timely, customer-focused communication across interactions.
• Support cross-campus operations and collaboration within the legal department.

Skills

Administrative support

Multitasking

Discretion

Organizational skills

Time management

Communication

Microsoft Office

Education

Associate’s degree in Legal Studies or related

Paralegal certificate preferred

Six years of experience may substitute for post‑high school education

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Document management systems

Job description

UF Health in Florida is seeking a Legal Secretary to provide administrative and operational support to a centralized, multi-campus healthcare legal department. This role is responsible for the accurate preparation of legal and business documents, coordination of calendars and meetings, facilitation of internal and external communications, and processing of financial and administrative transactions.

Serving as a key point of contact for the legal department, the Legal Secretary ensures