Healthcare Intake Coordinator

Memorytrainingflorida; Florida; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

2 Weeks of Paid Vacation

5 Paid Sick Days

12 Paid Holidays

401(k) with Employer Match

Employee Referral Program

Supportive, Team-Oriented Culture

Career Growth & Advancement Opportunit

Job summary

Memory Training Centers of Florida is growing and seeks a compassionate Healthcare Intake Coordinator to join our administrative team in North Miami Beach. You’ll help create a smooth patient experience by coordinating the new patient intake from referral through scheduling and by collecting demographics and insurance information.

The ideal candidate has healthcare intake or patient coordination experience, excellent communication, and proficiency with EHR/EMR, AdvancedMD or Excel/Google Sheets.

Qualifications

• Healthcare intake or patient coordination experience required.
• Strong attention to detail and organizational skills.
• Excellent telephone and written/verbal communication.

Responsibilities

• Coordinate the new patient intake process from referral through scheduling.
• Communicate with patients, families, senior living communities, and referral sources.
• Schedule and confirm patient appointments.
• Collect and verify patient demographics, insurance, and intake information.
• Maintain accurate patient information in the EHR/EMR and tracking systems.
• Follow up on incomplete documentation and outstanding intake items.
• Provide friendly, professional support to senior patients and their families.
• Assist with day-to-day administrative needs as the practice grows.

Skills

Healthcare experience

Microsoft Excel

Google Sheets

Written communication

Verbal communication

Telephone skills

Tools

AdvancedMD

EHR/EMR

Google Sheets

Microsoft Excel

Job description

Memory Training Centers of Florida | Full time

Healthcare Intake Coordinator

North Miami Beach, United States | Posted on 10/09/2026

• Work Experience Healthcare experience, Microst Excel or Google sheet, Strong written and verbal communication, Telephone skills
• City North Miami Beach
• State/Province Florida
• Country United States

Job Description

Memory Training Centers of Florida is a growing clinical practice dedicated to optimizing the quality of life for seniors throughout Florida. As we continue to expand, we’re looking for a compassionate, organized, and energetic Healthcare Intake Coordinator to join our administrative team.

If you enjoy helping patients, keeping things organized, and being the person who makes sure nothing falls through the cracks, this could be a great opportunity for you.

What You’ll Do

As our Healthcare Intake Coordinator, you’ll play an important role in creating a smooth experience for new and existing patients while supporting our clinical team.

Your responsibilities will include:

Coordinate the new patient intake process from initial referral through scheduling

Communicate with patients, families, senior living communities, and referral sources

Schedule and confirm patient appointments

Collect and verify patient demographic, insurance, and intake information

Ensure required intake forms and documentation are completed accurately

Maintain accurate and up-to-date patient information in our EHR and tracking systems

Organize and maintain electronic patient records

Follow up on incomplete documentation and outstanding intake items

Coordinate with clinicians and internal team members to ensure patients are ready to begin services

Provide friendly, professional support to senior patients and their families

Assist with day-to-day administrative needs as our practice continues to grow

Requirements

What We’re Looking For

Prior experience in healthcare intake, patient scheduling, medical administration, or patient coordination preferred

Strong attention to detail and organizational skills

Comfortable managing multiple patients and priorities simultaneously

Excellent telephone and communication skills

Warm, patient, and professional when working with seniors and their families

Comfortable working with electronic health records (EHR/EMR) and spreadsheets

Able to work independently and take ownership of assigned responsibilities

Strong follow-up skills — you don’t like leaving loose ends

Experience with AdvancedMD is a plus

Experience with Google Sheets or Microsoft Excel is a plus

Why Join Memory Training Centers of Florida?

You’ll be joining a growing organization where your work directly supports seniors and their families. As our practice expands throughout Florida, there will be opportunities to take on additional responsibilities and grow with the company.

If you’re organized, dependable, comfortable speaking with patients, and enjoy keeping a busy healthcare operation moving forward, we’d love to hear from you.

We believe great work starts with feeling supported, valued, and having time for life outside of work. As part of our team, you’ll enjoy:

2 Weeks of Paid Vacation – Take time to recharge and enjoy what matters most.

5 Paid Sick Days – Because your health and well-being come first.

12 Paid Holidays – More time to celebrate and spend with family and friends.

401(k) with Employer Match – We’ll help you invest in your future.

Employee Referral Program – Earn rewards for helping us bring great people to the team.

Supportive, Team-Oriented Culture – Work alongside people who genuinely want to see you succeed.

Career Growth & Advancement Opportunities – We’re growing, and we want our employees to grow with us.

Join a growing healthcare organization where your work matters, your contributions are valued, and there’s room to build your career.